Assistants – Science, Technology and Innovation

Main Responsibilities

Organisational support meetings and missions

• Organise workshops meetings and conferences including room reservation organisation of receptions preparation of participant lists and provide secretarial support during the meetings.
• Organise and prepare official missions for staff including travel arrangements and processing of expense claims using SAP software; compile briefing files and assist in the preparation of mission reports.

Publications and documents

• Provide assistance in the preparation of documents and reports in both official languages (English and French) in accordance with the OECD Style Guide. This includes proof-reading formatting and the use of standard OECD software.
• Draft short correspondence or notes in both official languages.
• Establish and maintain effective record management structured document retrieval and workflow management systems.
• Upload documents to O.N.E. and the community sites.
• Assist in the preparation of material for the Internet site ensuring that the information is regularly updated.

General administration

• Prepare contracts recruitment requests and payment orders for invited experts and external consultants.
• Act as back-up to other support staff in the Division when necessary.
• Carry out other tasks as requested

Continuous learning and process improvement

• Keep informed about the Directorates work commitments milestones and main sources of funding and support policy staff in the implementation of the Programme of Work and Budget.
• Pro-actively suggest improvements to existing administrative processes workflows and working methods.
• Adopt a continuous learning approach with regard to evolving corporate systems and procedures and other relevant IT tools.
• Keep abreast of the relevant financial and/or human resource rules pertaining to assigned workflows.

Qualifications :

Ideal Candidate Profile

Academic background

• Post-secondary level of education.
• Office management and secretarial studies would be a definite advantage.

Professional background

• Relevant experience as an assistant preferably in an international organisation with an experience in the organisation of meetings both on site and outside.
• Relevant experience in the preparation of documents and publications.
• Good knowledge of the administrative rules and procedures of the Organisation or a similar environment in particular regarding the organisation of meetings and missions as well as those related to documents management or proven ability to learn and assimilate new rules and procedures quickly.

Tools

• Excellent knowledge and experience in the use of Microsoft Office Suite (Word Excel Outlook PowerPoint).
• Excellent command of the OECDs software package and corporate tools and the ability to make optimal use of these tools and new technologies or the ability to learn and adapt to new tools quickly and an awareness/interest in new technologies.

Languages

• Fluency in one of the two OECD official languages (English and French) and a knowledge of or a willingness to learn the other.
• Knowledge of other languages would be an asset.

Core Competencies

• OECD staff are expected to demonstrate behaviours aligned to six core competencies which will be assessed as part of this hiring processes: Vision and Strategy (Level 1); Enable People (Level 2); Ethics and Integrity (Level 1); Collaboration and Horizontality (Level 1); Achieve Results (Level 1); Innovate and Embrace Change (Level 1).
• To learn more about the definitions for each competency for levels 1-3 please refer to OECD Core Competencies.

Additional Information :

Closing Date

• Applications should reach us no later Sunday 11 January 2026  at 23h59 (Paris time).

Contract Duration

• 13-month fixed-term appointment with the possibility of renewal to a maximum of 36 months.

What the OECD offers

• Monthly salary starts at 3809 EUR plus allowances based on eligibility exempt of French income tax.
• Click here to consult the Staff Regulations applicable to officials of the OECD. Please note that from 1 July 2025 all Official appointments will be made under the OECDs new contractual modalities.
• Click hereto learn more about what we offer and why the OECD is a great place to work.  
• Click here to browse our People Management Guidebook and learn more about all aspects relating to people at the OECD our workplace environment and many other policies supporting staff in their daily life.
• Please note that the appointment may be made at one grade lower in the specified job family based on the qualifications and professional experience of the selected applicant.
• This vacancy may be used to create a pool of candidates for comparable positions both for open-ended and fixed-term functions. 

Selection Process

For retained candidates the selection process may include a video-recorded interview job-based assessment and panel interviews.

The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates who are nationals of OECD member countries irrespective of their racial or ethnic origin opinions or beliefs gender sexual orientation health or disabilities.

The OECD promotes an optimal use of resources in order to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal.

Remote Work :

No

Employment Type :

Full-time