Project Administrator cum Office Admin
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Job Location:
Ho Chi Minh City - Vietnam
Monthly Salary:
Not Disclosed
Posted on:
2 hours ago
Vacancies:
1 Vacancy
Job Summary
Project Coordination & Documentation
- Document Control: Manage the filing storage and retrieval of project documents ensuring all records are up-
- to-date and compliant with internal standards.
- Project Tracking: Assist Project Managers in tracking project status throughout pre-construction and construction
- stages; ensure internal systems reflect real-time progress.
- Reporting: Collaborate with the team to produce weekly project progress reports and ad-hoc presentations for
- management.
- Close-out Support: Assist the team with the project close-out process including archiving deliverables and
- finalizing paperwork.
B. Financial & Contract Administration
- Financial Tracking: Assist in maintaining Profit & Loss (P/L) records and tracking project costs against budgets.
- Payment Processing: Handle payment applications process invoices and perform financial reconciliations to
- support Project Managers with payment requests.
- Calculation: Perform basic financial calculations (percentages discounts markups) with high accuracy for
- reporting purposes.
- Expense Management: Coordinate expense reimbursements for the team and ensure compliance with company
- policies.
Office Operations & Communication
- Meeting Management: Schedule and organize meetings; record and distribute accurate meeting minutes and
- follow up on action items.
- Liaison: Act as a focal point of contact between cross-functional business units external partners vendors and
- clients to ensure smooth information flow.
- General Administration: Manage office supplies inventory coordinate travel arrangements and support event
- planning as required.
- Onboarding: Support the onboarding process for new staff and vendors by ensuring all required documentation
- is collected and processed.
Qualifications :
- Bachelors degree in Business Administration Project Management or a related field.
- 23 years of experience in an administrative operations or project support role.
- Experience in the Construction or Project Management industry is a plus. Skills & Competencies:
- Technical Proficiency: Strong command of MS Office Suite (Excel Word PowerPoint Outlook). Familiarity with project management software is an advantage. Communication: Excellent written and verbal communication skills; ability to exchange information clearly with stakeholders at all levels.
- Organizational Skills: Proven ability to multitask prioritize conflicting deadlines and manage time effectively in a fast-paced environment.
- Numerical Aptitude: Comfortable working with numbers and performing basic financial calculations.
Additional Information :
Our inspired people share our vision and mission. We provide a great place to work where each person has the opportunity and voice to affect change.
We want our people to succeed both in work and life. To support this we promote a healthy productive and flexible working environment that respects work-life balance.
Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.
Please find out more about us at our social media conversations for more information about Turner & Townsend and our exciting future projects:
It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.
Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts are considered property of Turner & Townsend and are not subject to payment of agency order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend there must be a formal written agreement in place and the agency must be invited by the Recruitment Team to submit candidates for review.
Remote Work :
No
Employment Type :
Full-time
Key Skills
- Office Manager Experience
- Microsoft Office
- Data Entry
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Office Experience
- Microsoft Excel
- Filing
- Administrative Experience
- Microsoft Outlook Calendar
- Bookkeeping
About Company
Working in partnership makes it possible to deliver the worlds most impactful projects and programmes. Together with our clients, we turn challenge into opportunity and complexity into success across real estate, infrastructure, energy and natural resources. Website https://www. ... View more
