Tender Specialist & Office Coordinator
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Job Location:
Monthly Salary:
Posted on:
15 hours ago
Vacancies:
1 Vacancy
Job Summary
Job Title
Tender Specialist & Office CoordinatorJob Description
The Tender Specialist & Office Coordinator is responsible for preparing all tender and contract documentation for Poland and supporting business partners in the Baltic countries for Philips Image Guided Therapy Devices. This role also ensures the smooth day-to-day operation of the office including order flow office supplies and equipment supervision of office rental contracts and document flow (tender contracts offers agreements with consultants) to and from the Sales department and between Image Guided Therapy departments.
Join an ever-expanding organization and an exceptional team of dedicated experts and leaders in the Medical Device industry. Philips Image Guided Therapy Devices (IGT-D) is a global leader in physiology and intravascular imaging for coronary and peripheral applications.
Your role:
Ensure all tender offers are prepared and submitted on time with full compliance to formal requirements to avoid rejection.
Regularly monitoring ongoing tenders including updates changes and amendments and maintain effective internal communication regarding tender-related activities.
Search for and identify public sector tender opportunities using predefined criteria.
Consolidate and prepare legally compliant internal documentation and submit tenders in line with company tender processes.
Prepare monthly reports and statistics covering service contracts time & material invoices tender usage and tender expiry dates per customer.
Regular updating of overviews (current tenders contracts competitors prices).
Support sales and customer service teams with tender- and contract-related activities and other tasks beyond those related to tenders.
Coordinate office operations including document flow supplies and administrative processes.
Cooperating with other departments to maintain the continuity of the departments work and obtain the necessary documents and tools.
Youre the right fit if you have the following skills and experience:
Proven experience with public sector tendering processes. (Preferred sector: medical equipment).
Experience working closely with Sales Customer Service or Sales Support department experience in drafting and interpreting contracts (preferably service or medical equipment contracts).
Maintain tenders announcement and providing info to Sales Managers.
Pre quote activities (credit check realization time update etc).
Strong organizational skills with structured and logical thinking.
High proficiency in Microsoft Office.
Strong IT aptitude and ability to quickly learn new systems.
Fluency in English (written and spoken) and native-level Polish.
How we work together
We believe that we are better together than apart. For our office-based teams this means working in-person at least 3 days per week.
About Philips
We are a health technology company. We built our entire company around the belief that every human matters and we wont stop until everybody everywhere has access to the quality healthcare that we all deserve. Do the work of your life to help the lives of others.
Learn more about our business.
Discover our rich and exciting history.
Learn more about our purpose.
If youre interested in this role and have many but not all of the experiences needed we encourage you to apply. You may still be the right candidate for this or other opportunities at Philips. Learn more about our culture of impact with care here.
#LI-EU
Required Experience:
IC
Key Skills
- Office Manager Experience
- Microsoft Office
- Customer Service
- Computer Skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Medical office experience
- Office Experience
- Front Desk
- Microsoft Excel
- Administrative Experience
About Company
Philips has been revolutionizing lighting for over 125 years. We pioneered the world changing development of electric light and LED, and are now leading the way in intelligent lighting systems. Our deep understanding of how lighting positively affects people, enables us to deliver inn ... View more
