Office Manager
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Job Location:
Monthly Salary:
Experience Required:
Posted on:
8 hours ago
Vacancies:
1 Vacancy
Job Summary
NMF is currently seeking a candidate for a Full Time Office Manager position. The ideal candidate will be responsible for the day-to-day activities of the office be able to work autonomously anticipate needs and proactively solve office problems. They will provide support for Administration IT HR Development and Finance/Accounting functions. This position is a hybrid position.
Office Administration & Operations
Manage day-to-day office operations including equipment supplies mail and facilities coordination
Oversee office access for staff visitors vendors and service providers
Prepare conference rooms and office space for staff meetings and Board visits
Support technology infrastructure and office systems
Develop maintain and update operational and departmental SOPs and handbooks
Manage disability accommodation requests and ensure timely fulfillment
Support business continuity and risk management efforts
Operational Effectiveness & Process Improvement
Develop and implement short- and long-term operational policies and procedures
Assess existing processes and recommend improvements to increase efficiency and scalability
Design repeatable institutional-quality business processes
Lead or support cross-functional projects and provide reporting metrics and risk mitigation updates
Contract & Vendor Management
Manage contract administration including creation tracking storage and accessibility
Maintain vendor documentation including contracts insurance and W-9s
Identify opportunities to improve contract execution and turnaround times
Advancement Services
Process donations and maintain internal gift logs
Manage donor stewardship activities including acknowledgments receipts and impact reporting
Maintain the accuracy of the Development database
Prepare internal reports and basic Raisers Edge reports upon request
Support event registrations and fundraising campaigns including mailings email communications and online giving pages
Payroll Processing & HR Liaison
Process bi-weekly payroll through a third-party payroll provider
Respond to employee payroll inquiries
Serve as liaison with the organizations PEO (Insperity)
Maintain employee records in a third-party HR system
Provide administrative HR support to the CFO
Finance & Accounting Support
Assist with accounts payable processing
Manage vendor setup and mass uploads in
Review and resolve vendor duplication issues
Requirements
Excellent verbal and written communication skills
Excellent interpersonal and customer service skills
Excellent organizational skills and attention to detail
Excellent time management skills with proven ability to meet deadlines
Strong analytical and problem-solving skills
Strong supervisory and leadership skills
57 years of experience in an office manager or similar position
High school diploma or equivalent required
Experience with Raisers Edge required
Benefits
Required Skills:
Excellent verbal and written communication skills Excellent interpersonal and customer service skills Excellent organizational skills and attention to detail Excellent time management skills with proven ability to meet deadlines Strong analytical and problem-solving skills Strong supervisory and leadership skills 57 years of experience in an office manager or similar position High school diploma or equivalent required Experience with Raisers Edge required
Required Education:
High school diploma or equivalent required
Company Industry
IT Services and IT Consulting
Key Skills
- Office Manager Experience
- Microsoft Office
- Management Experience
- QuickBooks
- Accounting
- Office Experience
- Dental Office Experience
- Payroll
- Administrative Experience
- Eaglesoft
- Human Resources
- Bookkeeping
