Operations Coordinator Registrar

Leavenworth, WA - USA

Monthly Salary: Not Disclosed

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

The University of Saint Mary is conveniently located a short 30 minutes drive from Parkville Shawnee Basehor and Kansas City Kansas. USM offer all full-time employees Medical Dental Vision University Paid Basic Life & AD&D Short and Long-Term Disability along with a generous Tuition Remission for the employee spouse and dependents under the age of 24 years old.

THE HISTORY OF THE UNIVERSITY OF SAINT MARY:

The University of Saint Mary is a Roman Catholic liberal arts university located in Leavenworth Kansas just 25 minutes away from Kansas City. For over 100 years the University of Saint Mary has helped students find their way to meaningful lives and careers through an education that blends the liberal arts and a focus on critical thinking with the development of key professional skills. USM serves about 1400 students at its main campus in Leavenworth its satellite location in Overland Park as well as online.

POSITION SUMMARY:

The Operations Coordinator Registrar performs data entry handles routine requests and provides excellent customer service to students faculty staff and the general public. This is a part-time hourly position.

ESSENTIAL FUNCTIONS:

Maintains the confidentiality and protection of student records
Maintains the Registrar inbox forwarding tasks to the appropriate individuals
Provides accurate and timely data on requests for deferments degree verification and enrollment verifications
Process requests for transcripts student grade records course descriptions and other information in accordance with privacy laws and university policies
Greets visitors in person or on the phone providing customer service with advice and guidance regarding the registration process; may refer customers to appropriate staff
Responds to inquiries by telephone or letter regarding academic standing transcript problems and unclear or irregular transcript requests
Processes name changes and update other academic and demographic information.
Processes course modifications to include adding/deleting courses and sections updating instructor information days/times/rooms/location
Processes Solomon Amendment requests
Processes student FERPA updates and sends out annual FERPA notifications
Maintains official timeline and operations calendar and sends out mass emails regarding academic and university governance reminders and deadlines
Maintains room reservations for classrooms including room schedule charts meeting rooms and university spaces
Assists with convocation commencement activities and other university ceremonies and events as requested
Orders office supplies as needed
Manages the department budget
Responsible for course setup and registration associated with continuing education workshops
Monitors incomplete grade assignments
Processes personal information updates which includes monitoring the need for Professional License Disclosures
Assists with special projects and tasks as requested
Performs other duties as assigned

REQUIREMENTS:

Associates degree required
Previous experience in a higher education setting preferred
Ability to function in a high-paced environment handling large quantity of emails and phone calls
Strong attention to detail and accuracy
Excellent organizational skills with the ability to prioritize tasks and meet deadlines
Proficiency in using university information systems and standard office software (i.e. Microsoft Office data management systems)
Ability to communicate effectively and professional with a diverse population of faculty staff and students
Ability to complete routine paperwork
Ability to maintain confidentiality of records and information
Affinity with the overall mission of the University of Saint Mary

TO APPLY:
Submit a cover letter resume and contact information for at least three current professional references.

Saint Mary is an Equal Opportunity Employer.

Questions: email human resources at

Required Experience: