Office Manager (530am 230pm)

Pay Rate: $84372.53

Schedule: Monday - Friday 5:30am - 2:30pm

Essential Functions:

• Manages and evaluates the administrative assistants and ensures accuracy and timeliness for all work processes
• Coaches mentors and disciplines administrative staff
• Responsible for making sure that all policies and procedures are followed to contract specifications and that all records are kept in an organized accessible manner
• Acts as an authorized signer for the issuing and the renewal of all site badges
• Responsible for ensuring that documentation for security clearances is accurate and acceptable
• Responsible for signing off on all parking passes and managing the passes
• Responsible for employee locker assigning.
• Responsible for corporate and MAA audits
• Responsible for ensuring that time sheets time clock and payroll is accurate and turned in on time. Responsible for administering payroll corrections
• Responsible for ensuring that Sign In Logs are completed and filed
• Responsible for making sure office supply levels are adequate to cover operations and that the monthly Staples Order is acceptable and within budget. Make Staples orders as needed.
• Responsible for maintaining the information posted on Chimes bulletin boards in coordination with the Project Manager and HR.
• Responsible for making sure that all internal and external customers are greeted professionally and that issues are handled appropriately
• Complies with all Agency policies and procedures and follows contract specifications
• Maintains effective efficient and positive relationships with government facility staff
• Attends meetings with government facility and customer representatives as necessary
• Presents ideas and recommendations to Project Manager and CA based on contract needs
• Assesses analyzes and solves or suggests solutions to administrative challenges
• Ensures that management is informed of all work projects and outcomes
• Ensures timely accurate completion of all communications
• Passes and complies with CPR/first Aid and OSHA training
• Complies with and ensures staff compliance with all building and security requirements
• Maintains proper security standards for Chimes facilities and property

Secondary Functions:

• Assumes other duties responsibilities and special projects as needed

*Duties responsibilities and tasks may change at any time with or without notice

Physical Abilities Needed to Meet Work Demands:

• Ability to stand or walk for long periods of time
• Ability to go up and down stairs
• Ability to reach above the head bend kneel stoop and crawl
• Ability to lift carry and push up to 50 lbs. as needed
• Ability to work in dusty spaces or adverse weather conditions
• Ability to see details on the floor above the head or on surfaces

Job Competencies Needed for Success on the Job:

• Ability to work independently and collaboratively with others
• Ability to maintain confidentiality
• Ability to work in a constant state of alertness and with safety always in mind
• Ability to communicate effectively with employees and government staff
• Ability to teach coach mentor supervise/manage and develop others
• Ability to make decisions and solve problems
• Ability to plan implement organize and prioritize
• Ability to be flexible and dedicated to quality and customer service/satisfaction
• Ability to manage multiple tasks effectively
• Ability to react immediately to emergency situations
• Ability to analyze data and recommend corrective action
• Ability to read write and speak (communicate and relate information) English
• Ability to use technology for completion of specified job duties
• Ability to manipulate numbers
• Ability to maintain and submit reports logs and other paperwork in a timely manner
• Ability to understand and apply technical written material
• Ability to understand and comply with safety procedures and environmental requirements
• Ability to operate machinery without posing a safety hazard to self or others
• Ability to use and care for equipment and cleaning supplies properly
• Ability to complete tasks in a timely manner with numerous interruptions
• Ability to attend work regularly and remain on site for scheduled shift
• Ability to work a flexible schedule as required
• Ability to attend and participate in training and work related meetings
• Ability to demonstrate integrity and ethical standards in job performance
• Ability to deal with others in a positive enthusiastic respectful and courteous manner
• Ability to provide guidance direction and technical support
• Ability to comply with all building security and company policies and procedures

Other requirements:

• Valid drivers license from state of residence and ability to drive
• License must have been valid for at least 3 years
• If driving a 15 passenger van must be at least 25 years old
• Acceptable driving record as determined by Agencys insurance carrier and by Chimes DC policies and procedures

Essential Personnel:

This position is designated as essential. This means that when the facility is faced

with an institutional emergency employees in this position may be required to remain at their

work location or to report to work to protect recover and continue operations at the facility.

Education:

• College degree in business preferred or equivalent experience
• Knowledge and understanding of basic accounting principles
• Knowledge of standard office practices
  • Knowledge about regulations for OSHA SDS Fire and Safety Hazard Communications and Bloodborne Pathogens
• Valid CPR/FA certification preferred

Experience:

• Two (2) plus years in managing business office on a contract of similar scope and size
• Two (2) plus years in supervising staff
• Excellent time management skills and ability to multi-task
• Excellent MS Office Skills

Notes:

• At the discretion of the Personnel Officer additional related experience and/or education may be substituted in lieu of the requirements specified above under Education and Experience

Whats in it for you

Total Rewards (For Full-Time Employees >30 hours/week):

• Competitive Pay
• Medical Dental and Vision Insurance
• Tuition Reimbursement options
• Flexible Spending Accounts (Health Dependent and Transportation)
• Life Insurance
• Disability Insurance
• Paid Time Off
• 403(b) with Employer Match
• Employee Recognition Programs
• Employee Referral Bonus opportunities
• Discounts through Tickets at Work
• Discounts on Verizon mobile service
• And More!

Want to learn more

To learn more about Chimes and how you can achieve personal and professional growth within a purpose-driven organization visit us at: Experience:

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