Administrative Assistant

Wilson Elser is a leading defense litigation law firm with more than 1300 attorneys in 43 offices throughout the United States. Founded in 1978 we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journals survey of the nations largest law firms. Were also Mansfield Certified Plus.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork Collaboration Client Service and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role and will be valued and empowered then we invite you to apply to our Administrative Assistant position.

This position offers a flexible hybrid or remote working arrangement and can be located in any state we have an office in.

The Position

Wilson Elser is currently seeking an Administrative Assistant to support a national client services team serving as a liaison between a key leadership group with close client contact and the broader national client services team leadership.

Key Responsibilities

• Schedules and manages highly confidential meetings documents and information
• Manages complex calendars; uses sound judgement to coordinate day-to-day meetings and responsibilities across a team of attorneys
• Schedules and tracks key meeting series client requests and project management works backwards from deadlines to manage team communications and ensure deliverables are met
• Collaborates on projects aimed at improving communication document management data entry and data management
• Assists with project management functions and process implementation on the client services team including document preparation enforcement of process improvements; and support with data collection entry and management
• Provides clerical or administrative legal services support as requested

Qualifications

• Bachelors Degree or equivalent professional experience
• Minimum of 1-2 years of experience in a law firm setting.
• Familiarity with Document Management Systems
• Proficiency with Microsoft Office Suite (Outlook Word Excel PowerPoint SharePoint)
• Experience with data entry or data management a plus
• Familiarity with web-based collaborative tools and work management software a plus
• Experience with team messaging and instant messaging platforms a plus
• Experience with email and calendar management meeting coordination and direct client interaction.
• Strong administrative and organizational skills with the ability to manage a high volume of work and meet tight deadlines.
• Meticulous attention to detail and the ability to prioritize and handle multiple requests simultaneously
• Excellent written verbal and interpersonal communication skills
• Comfortable working in a collaborative national team environment supporting attorneys and paralegals
• Demonstrated professionalism in all client and internal communication

Why Should You Apply

• Benefits:Outstanding benefits package including 401k match and generous PTO plan
• Career Growth:Ample opportunities for professional development and advancement
• Employee Perks:Access to corporate discount plans and other benefits

Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement please contact us at .

Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firms policy that employment will be based on merit qualifications and competence. Further employment decisions will be made without regard to an applicants race color age sex religion creed national origin ancestry citizenship marital status sexual orientation or preference gender identity physical or mental disability status as a victim of domestic violence sex offenses or stalking past or present service in the uniformed services or application or obligation to serve in the uniformed services or any other characteristic protected by law.

Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here.

California Residents may review our CCPA notice for applicants and employees here.

#ZR