Associate Safety Reporting Manager

Work Schedule

Environmental Conditions

Job Description

The purpose of this Addendum is to provide further detail for a specific job / working title in addition to
the language contained on the approved Job Description.
Purpose
Oversees and coordinates contracted safety responsibilities for one or more PV programs including
staffing training and procedural compliance where safety reporting staff have reporting responsibilities.
Manages the safety reporting team on respective programs to ensure compliance and budget awareness.
Works with senior management and develops consistent internal processes and ensures compliance with
established processes. Provides support and input for project metrics including compliance hours and
utilization. Proactively liaises with the Project Manager clinical teams (where applicable) and clients and
ensures optimal performance and utilization of the safety reporting team. Supports with project bidding
start up monitoring and close out activities as needed for the project and where the contract requires.
Coordinates and ensures delivery for complex global projects.
Specific Job Responsibilities:
Coordinates manages and oversees operations of PV safety reporting staff which may include
interviewing and selection job description preparation professional development goal setting
performance management coaching and mentoring employee counseling and separations
Approves courses of action on salary administration hiring corrective action and terminations.
Reviews and approves time records expense reports requests for leave and overtime.
Plans organizes manages and coordinates multiple aspects of projects both local and globally such
as contractual procedural and regulatory requirements safety study start-up activities study
maintenance and study close out activities.
Analyzes safety management costs personnel hours and project needs ensuring budget
management adherence and business metrics captured.
Coordinates business continuity activities as required in the event of system downtime adverse
weather or disaster.
Maintains good communications with clients other functional groups and PV operational Senior
Management concerning programs and/or company issues.
Serves as a resource to other departmental managers and leads departmental initiatives and
collaborates with other employees in problem solving and systems improvement.
Work Instruction (WI) and Standard Operating Procedure (SOP) writing and development.
Interacts frequently with internal personnel and outside representatives at various levels.
Participates and presents at meetings with internal and external representatives. Interaction typically
concerns resolution of operational and process issues.
Specific Knowledge Skills and/or Abilities:
Excellent communication skills in English including oral written and interpersonal
Ability to act as a liaison with clients vendors senior management and other divisions and represent PV
on interdepartmental working groups to achieve corporate directives and goals and their implementation
Proficient IT skills to include: MS Office (Word Excel PowerPoint Access) and the ability to create and
design reports; understanding knowledge of safety databases
Proven ability to prioritize and handle multiple tasks simultaneously to meet rigorous timelines and
work effectively in stressful situations
Strong attention to detail and accuracy
Advanced critical thinking problem solving and decision making skills
Ability to manage motivate mentor and supervise a diverse team and utilize the talents and abilities of
all administrative direct reports
Knowledge of medical and safety terminology
Ability to effectively delegate tasks and follow-up on adequate completion
Expertise in budget management and metrics and resource allocations
Excellent knowledge of PPD procedures and processes including the importance of and compliance with
procedural and regulatory requirements