Visa Consultant

Join our global team for a career filled with opportunities to solve challenges both small and large local and global simple and complex.

Wilhelmsen Ship Management is a third-party ship manager providing various services across the globe. With a huge strength of Employee and Seafarers we own and operate the worlds largest Maritime Network in more than 70 countries.

We are now building a dynamic fast-growing travel start-up looking for enthusiastic and driven individuals to helps us reshape the future of travel is our reputed organization. Be part of Wilhelmsen Travel Services - iRute something exciting from the ground up with room for professional growth & development. We are seeking highly motivated and experienced Visa Consultant to join our dynamic team in Wilhelmsen Ship Management India Pvt. Ltd.

The ideal candidate should have a passion for travel a deep understanding of Visa and excellent customer service skills. This is an exciting opportunity for individuals.

Purpose

The Visa Executive is responsible for managing end-to-end visa processing for corporate employees and marine/seafarers ensuring accuracy compliance and timely processing.

Interrelations

• This role includes liaising with vendors/suppliers verifying all information and handling online visa processes directly when required.

Formal authorities

• To approve and submit visa applications directly to embassies or online portals.
• To liaise with vendors and approve standard invoices within assigned limits.
• To coordinate with internal departments and shipping companies on visa-related matters.
• Escalation authority to senior management in case of urgent or complex visa issues.

Main responsibilities and tasks

• Handle complete visa applications for corporate staff and marine/seafarers (C1D Schengen UK GCC etc.).
• Liaise with vendors/suppliers providing all required information to process visas efficiently.
• Double-check all documents forms and details for accuracy before submission.
• Directly process online visas when applicable instead of passing them to suppliers.
• Verify costing and invoices from vendors to ensure correctness and prevent discrepancies.
• Coordinate with HR travel teams shipping companies and employees/crew regarding visa requirements.
• Ensure compliance with immigration rules marine regulations and corporate travel policies.
• Maintain accurate visa records trackers and MIS reports.
• Support urgent travel requests last-minute crew changes and escalations.
• Provide guidance and support to junior team members.

Others

• Carry out any other instructions as and when assigned by superior (ad-hoc issues).

Accountabilities

• The position will be measured against the ability to deliver the above requirements.
• Further contribute for the improvements of the assigned tasks.
• Apply the corporate values of the Company.

Qualification :

Mandatory Requirement

• 5 years of experience in corporate and/or marine visa processing.
• Graduate

Additional preferences

• Strong vendor management documentation and verification skills.
• Knowledge of global visa rules embassy procedures and marine regulations.
• Ability to manage multiple visa processes including high-volume and urgent cases accurately and within tight deadlines.
• Excellent communication coordination and analytical skills.

Application deadline: 31st January 2026

Work Location: Mumbai India

#LI-POST