Coordinator, Professional Programs

Agency

Department

INSTRUCTIONS TO APPLICANT:

During the application process the My Experience page has a section provided Attachments (Resume/CV References Cover letter etc.) to upload required documents.

• Use the Upload button to add each document.
• You will be able to upload up to 5 documents. Be aware that the maximum size allowed for any one document is 5MB.
• All documents must be electronically submitted through the Texas A&M Online Employment Services website to be considered.
• Incomplete or improperly submitted applications may be excluded from consideration.
• Please do not withdraw your application in an attempt to upload a missing document instead please email HR for help.

Please provide the following documents:

• Cover Letter
• Resume/CV
• Three professional references with complete contact information (Unsolicited letters of recommendation will not be considered).
• Transcripts (Unofficial will be accepted with application. Official transcripts are required upon acceptance of verbal offer).
  If transcripts are from an international institution it is the responsibility of the prospective faculty member to have the transcripts translated and evaluated by an approved credential evaluator.

If you need assistance please contact us at

SUMMARY:

Coordinator Professional Programs is responsible for major functions in admissions record keeping and forms completion of professional educator certifications in College of Educator Certification and Academic Services. This individual coordinates with multiple outside departments on the admission and matriculation of candidates seeking professional certifications. The Coordinator Professional Programs evaluates and documents student completion of all necessary requirements to qualify for admission retention and certification under the direction of the Program Director for Education. The Coordinator Professional Programs ensures that all records with TEA for professional candidates are accurate and reflect enrollment in COEHS.

DUTIES & RESPONSIBILITIES:

• Collaborate on updates to the professional certification application processes and procedures with the graduate school academic departments and certification office staff.
• Clearly communicate application requirements certification requirements and TAC requirements for professional certificates to applicants candidates faculty and staff.
• Process applications in the certification office for professional certificate programs. This includes collection of required documents and correspondence with applicants and academic program coordinators.
• Track and communicate the status of graduate school applications that correspond to professional certification programs in order to verify that records for admittance in the certification office are correct and complete.
• Track the matriculation of professional certification program candidates. This includes updating ASEP the Certification Office Database and correspondence with candidates when they withdraw are removed or complete the program.
• Assist the Certification Specialist in reviewing professional certification applications reviewing supporting documentation and determining eligibility status for processing applicants for recommendation for Texas Standard Certification.
• Assist with the creation of requested deficiency plans used for emergency permits.
• Provide information and documentation for EPP transfer requests.
• Provide information to current and future candidates requesting professional certification information and respond to requests for information regarding certification.
• Support the development and maintenance of certification forms and documents including information verifying eligibility of various certificates.
• Assist with review and maintenance procedures of all candidates records.
• Maintain an understanding of TEA and EPP Program regulations as well as policy and procedures.
• Aid in the implementation of certification policies and procedures.
• Recommend needed updates to the web pages/community pages related to professional certification areas.
• Additional duties as reasonably assigned.

MINIMUM REQUIREMENTS:

• Education: Bachelors degree or equivalent education and experience
• Experience / Knowledge / Skills: Two (2) years of experience working with databases and computers; Experience working in Higher Education & Knowledge of TEA Requirements and TEAL. Background in Record Keeping
• Ability to: Maintain Confidentiality; Working Knowledge of database Management; Working knowledge of office equipment including computers and calculators
• Physical Requirements: n/a
• Other Requirements: Demonstrated ability in WORD EXCEL and Database Programs including queries; Good knowledge of English grammar punctuation and correspondence requirements; Excellent attention to detail and accuracy; Self-motivated; Effective communication skills including verbal and written communications; Ability to exercise sound judgment in establishing and maintaining effective working relationships with fellow employees the University community and the public in general.

PREFERRED EDUCATION / SKILLS/ EXPERIENCE:

• Working knowledge or experience related to graduate school admissions at an Institution of Higher Education
• Knowledge of Texas Administrative Code related to EPPs including admission requirements

SUPERVISION OF OTHERS:

None

WHY WORK AT EAST TEXAS A&M UNIVERSITY

Competitive Benefits & Work-Life Balance:

• Employee tuition assistance for masters and doctoral programs.
• Comprehensive benefits package including health dental vision life and long-term disability insurance.
• ETAMU contributes to employee health and basic life insurance premiums.
• 12-15 days of annual paid holidays plus up to eight hours of paid sick leave and vacation each month.
• Automatic enrollment in the Teacher Retirement System of Texas (TRS) with optional additional retirement plans (ORP).
• Physical wellness program and wellness release time for eligible employees.

Career Growth & Development:

• Access to cutting-edge research opportunities at a designated R2 Research Institution.

Academic Excellence:

• ETAMU is ranked among the top 30% in five online degree programs and offers national recognized academic programs.
• Over 140 degree programs including nationally ranked online and graduate options.
• First accredited institution to offer a competency-based bachelors degree in criminal justice.
• Distance education offerings in Corsicana Dallas Frisco McKinney Mesquite Bryan and online.

State-of-the-Art Facilities:

• Work in advanced facilities such as the 113470-square-foot Nursing and Health Sciences Building featuring a state-of-the-art simulation hospital and a 1300-acre agricultural research farm.

Vibrant Campus Life:

• Engage with over 95 student organizations and 14 NCAA Division I athletic teams contributing to a thriving campus community.

Prime Location & Growth:

• Enjoy the benefits of working in rapidly growing regions with abundant career opportunities at six locations across Dallas and Northeast Texas.

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All positions are security-sensitive. Applicants are subject to a criminal history investigation and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.