Fiscal Specialist, Senior (pos. #0079413)

Title: Fiscal Specialist Senior

Position Number:

Hiring Unit: Institute for Astronomy

Location: Honolulu HI

Date Posted: January 8 2026

Closing Date: January 23 2026

Band: B

Salary :salary schedules and placement information

Full Time/Part Time: Full-time

Month: 11-month

Temporary/Permanent: Permanent

Duties and Responsibilities

1.* Serves as the chief fiscal administrator for the Institute for Astronomy (IfA). Responsible for the overall budgeting and fiscal processing of appropriated funds for the IfA.

2.* Reviews analyzes evaluates and develops short and long-range budget proposals (operating and capital improvements) budget requests and proposed expenditure plans.

3.* Prepares analyzes and interprets the departments financial condition; monitors financial reports and records and reports significant changes to senior management.

4.* Reviews analyzes evaluates and develops short and long-range staffing requests budget requirements program justifications in the context of Legislative decisions State and University policies guidelines or instructions and program/project needs.

5.* Reviews and approves financial transactions for programs and operations. Includes interaction and account balance entries with UH system directors and managers.

6.* Serves as the Senior Fiscal Administrator for IfA with $24999 purchasing authority and p-card for both the University and the RCUH transactions.

7.Provides in-depth and proactive technical/functional knowledge for staff on emerging financial issues state funding charging practices UH/RCUH transactions and allowable/unallowable accounting practices.

8.Independently recommends changes to program policies and procedures to improve systems and processes. Sought after expert in terms of funding process charging practices capital construction and G/S/RTRF funding and accounting.

9.Develops formal presentations and recommendations with complex financial analysis cost impact models and forecasts to senior management via written and oral reports

10.Develops unique procedures and recommendations to address complex financial analysis cost impact models and forecasts to senior management via written and or oral reports.

11.Participates in all IfA audits.

12.* Identifies documents and monitors internal controls over IfA recharge accounts to ensure compliance with UHs Cost Accounting Standards Disclosure Statement with UHs cognizant agency. Analyzes trends and budgets and recommends annual recharge rates.

13.Provides advice and guidance to Maunakea Shared Services (an RCUH revolving fund) fiscal staff on annual reports and audit issues.

14.* Assists the Administrative Services Manager in overseeing the daily operations and supervision of the IfA-Manoa Fiscal staff. Provides guidance on interpretation of policies and procedures as they relate to travel procurement inventory and audit.

15.* Coordinates with the IfAs Human Resources staff Administrative Services Manager Directors Office PIs and senior staff on personnel actions involving assigned program personnel and coordinate the processing of personnel actions.

16.*Coordinates and facilitates training for IfA faculty staff and administrators on fiscal policies and protocols.

17.Other duties special projects detailed reviews and efforts as needed.

18.Other duties as assigned.

* Denotes Essential Functions

Minimum Qualifications

1.Possession of a baccalaureate degree in Accounting or Business Administration and 6 year(s) of progressively responsible professional experience with responsibilities for fiscal administration; or any equivalent combination of education and/or professional work experience which provides the required education knowledge skills and abilities as indicated.

2.Considerable working knowledge of principles practices and techniques in the area of accounting financial analysis and forecasting as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts principles and methodologies.

3.Considerable working knowledge and understanding of applicable federal and state laws rules regulations and theories and systems associated with research and state government.

4.Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective innovative and timely manner.

5.Demonstrated ability to interpret and present information and ideas clearly and accurately in writing verbally and by preparation of reports and other materials.

6.Demonstrated ability to establish and maintain effective working relationships with internal and external organizations groups team leaders and members and individuals.

7.Demonstrated ability to operate a personal computer and apply word processing software.

8.If applicable for supervisory work demonstrated ability to lead subordinates manage work priorities and projects and manage employee relations.

Desirable Qualifications

1.Knowledge of UH and RCUH policies and procedures.

2.Work experience at a science/research institute or in a university research environment.

To Apply:

Click on the Apply button on the top right corner of the screen to complete an application and attach required documents. Applicant must submit the following:

If requested transcripts are unobtainable by closing date please indicate so where transcripts are required as an attachment. You will have a grace period of 7 days from the closing date (01/23/2026) to email copies of your transcripts to . Official transcripts will be required if selected to fill the position.

INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED.

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Inquiries: Llewelyn Yee

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In accordance with Article 10 of the unit 08 collective bargaining agreement bargaining unit members receive priority consideration for APT job vacancies. As a result external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information please refer to the following link: