Personal Assistant (CEO)

About Us

Perk (formerly TravelPerk) is the intelligent platform for travel and spend management. Built to tackle the time-consuming manual work that gets in the way of real work our tools automate everything from travel bookings to expenses invoice processing and more. By eliminating this shadow work that wastes hours erodes morale and saps innovation were on a mission to power real work with real impact.

Were trusted by more than 10000 companies worldwide including Wise On Running Breitling and Fabletics and were tackling the 7 hours of lost productivity per employee each week a $1.7 trillion problem.

Founded in 2015 Perk has grown into a global company of more than 1800 people across 12 offices globally with headquarters in London and Boston. We combine innovation control and simplicity to transform how businesses work and how people feel at work.

At Perk were driven by our values like being an owner delivering a 7-star experience and working as one team. We value curiosity purpose and mindset not just knowledge to unlock the power in your potential. Our talent team brings together leading minds from the travel and SaaS industries representing over 70 countries. If youre excited about having a real impact and shaping how millions of people experience work wed love you on the team.

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The Role

We are looking for a dedicated Personal Assistant to support our CEO Avi. You will play a pivotal role in ensuring the CEOs personal life runs smoothly and will be a key contributor to his effectiveness and productivity. This role requires a high level of discretion organisation and adaptability.

This role would be particularly well suited to someone with experience working as a Personal Assistant to HNW individuals and their families including the management of private homes and personal affairs. You will benefit from transitioning into a stable professional company environment while still operating at a highly personal and trusted level. Working alongside a team of experienced Executive Assistants this role offers the opportunity to share best practice collaborate with peers and further develop your career within a supportive and high-performing EA community.

What will you be doing

• You will develop a close trusted working relationship with the CEO and his family becoming a long-term partner in managing personal priorities with discretion foresight and sound judgement.

• Handle a variety of personal tasks for the CEO working alongside the Executive Assistant being the point of contact for related tasks.

• Alongside the support of the CEOs Executive Assistant you will act with autonomy and judgement making informed decisions on behalf of the CEO where appropriate and escalating only when necessary.

• Manage the CEOs personal calendar: Schedule and prioritise appointments and travel arrangements while considering the CEOs time constraints and preferences.

• Travel Coordination: Arrange domestic and international travel including flights accommodations and itineraries for the CEO and his family. Ensure the CEO is well-prepared for trips.

• Deal with highly sensitive and confidential information appropriately demonstrating a high level of emotional intelligence.

• Communication: Act as a liaison between the CEO and various stakeholders including family members friends and personal advisors to ensure effective communication and coordination.

• Event Planning: Assist in planning and coordinating personal events celebrations and gatherings.

• Problem-Solving: Address issues and challenges that may arise in the CEOs personal life finding efficient and effective solutions. Third door thinking.

• General Administrative Support: Perform various administrative tasks such as managing personal invoices phone calls home projects and other duties as assigned.

• Organise personal documents to be signed internally or via a Notary.

• Process the CEOs personal expenses and payment of invoices.

This role is primarily based at our beautiful Barcelona HQ as part of the office team with responsibilities that can also require on-site hands-on support at the CEOs residence as needed. Working hours are generally Monday-Friday during core business hours with flexibility required outside these hours and during periods of CEO travel.

What will you need to succeed

• Previous experience in a Personal Assistant role supporting a Senior Executive (ideally CEO) in a busy fast paced corporate environment.

• A strong sense of ownership and pride in the Personal Assistant profession with an understanding of the standards discretion and judgement required at senior and UHNW level.

• Fluent in Spanish Catalan and English a must.

• Experience in managing frequent travel coordination.

• Experience planning events and meetings.

• Proficiency in calendar and email management systems; GoogleSuite / Slack.

• Exceptional organisational skills and the ability to manage multiple tasks simultaneously.

• Strong communication and interpersonal skills; ability to build rapport quickly and manage stakeholder expectations.

• Strong problem-solving abilities and adaptability.

• Not afraid to innovate: you create elegant solutions to smaller problems or projects to constantly optimise time and task management.

• Proactive approach and able to work under pressure. Look for problems to solve before they become problems. But when they become problems stay cool and solve them quickly.

• Be a team player. Strong ability to work collaboratively with other people across the organisation and an understanding of how to get the best out of people.

• Flexibility to work outside of normal working hours and be available should emergencies arise within your work remit with the CEO.

What we give you in return

• Receive competitive compensation and equity ownership in Perk

• Rest and recharge with our generous allocation of vacation days plus public holidays

• Take control of your physical health with your choice of private healthcare or a gym allowance

• Know that your loved ones are protected financially through your Life Insurance if the worst were to happen

• Join our unforgettable Perk events including our spectacular annual summer party

• Always feel supported with Spring Health our market-leading wellbeing partner providing fast comprehensive access to 12x therapy and 12x coaching sessions for you and your loved ones

• Make your money go further with our flexible compensation plan

• Focus on your family with 17 weeks paid parental leave during your childs first year

• Contribute to your community with 16 paid hours per year to spend volunteering for your dearest charitable causes

• Broaden your horizons with up to 20 Work from Anywhere days per year

• Nurture your language skills with in real-life English Spanish and Catalan lessons

• Follow your passions and take a four-week fully paid sabbatical once you reach 5 years

• Let us help you move to one of our hubs with relocation support

How We Work

At Perk we take an IRL-first approach to work where our team works together in-person 3 days a week. As such this role requires you to be based within commuting distance of our hubs. We fundamentally believe in the value of meeting in real life to improve connectivity productivity creativity and ultimately making us a great place to work.

For certain roles we can help with relocation from anywhere in the world English is the official language at the office. Please submit your resume in English if you choose to apply. Do not forget to submit an updated portfolio and/or resume.

Perk is a global company with a diverse customer base and we want to make sure the people behind our product reflect that. Were an equal opportunity employer which means youre welcome at Perk regardless of how you look where youre from or anything else that makes you well you.

Protect Yourself from Recruitment Scams

All official communication from Perk will always come from email addresses ending in @ or @ our verified social media channels or recruiters listed on our official LinkedIn page. We will never ask you to pay for equipment training or fees request sensitive personal information such as bank details early in the process or communicate through unofficial apps like WhatsApp Telegram or Signal. If you receive a message claiming to be from Perk that seems suspicious please do not respond. Forward it to and we will confirm whether it is legitimate.

Required Experience:

Chief