Retail Systems Specialist

RETAIL SYSTEMS SPECIALIST

Reports to: Director of Retail Operations
Status: Regular Full-Time Exempt
Location: Anchorage AK / Wasilla AK / Fairbanks AK
EEO Category: Administrative Support Workers

JOB SUMMARY: The Systems Specialist will manage and optimize Aleut Energys Odoo ERP platform to support retail operations across multiple locations. This role involves system configuration troubleshooting user training and continuous improvement of Odoo functionalities to meet organizational needs.

PRIMARY RESPONSIBILITIES

• Champion Aleut Energy values: Integrity Teamwork Quality Innovation Compassion and Sustainability.
• Configure and maintain Odoo modules for Retail POS Inventory Purchasing Accounting and CRM.
• Manage user roles and permissions to align with operational responsibilities and compliance requirements.
• Ensure system security and data integrity across all retail locations.
• Customize workflows and reports to meet Aleut Energys retail-specific needs.
• Collaborate with developers and partners (e.g. Bista BDO) for advanced customizations and troubleshooting.
• Integrate Odoo with other enterprise systems.
• Oversee data migration accuracy checks and version control.
• Support integration with payroll systems (e.g. UKG) for timekeeping and commission tracking.
• Oversee data migration validation and version control during system updates.
• Serve as the primary contact for resolving Odoo-related issues impacting inventory accuracy AP/AR processes and POS functionality.
• Provide technical support to store managers and finance teams as needed.
• Generate and deliver weekly reports to management team.
• Develop SOPs and training materials for front-end users and finance teams.
• Conduct retraining sessions to address gaps identified during system audits and reconciliation phases.
• Monitor system performance and recommend enhancements to improve inventory visibility cash flow management and customer experience.
• Stay updated on Odoo releases and implement upgrades aligned with Aleuts operational goals.
• Perform other duties as assigned.

KNOWLEDGE SKILLS AND ABILITIES

• Knowledge of Odoo ERP modules including POS Inventory Purchasing Accounting and CRM.
• Understanding of retail operations inventory workflows and multiâlocation store environments.
• Familiarity with system integrations APIs and data exchange between enterprise platforms.
• Knowledge of data validation migration processes and version control practices.
• Understanding of payroll/timekeeping integrations (e.g. UKG).
• Ability to configure customize and troubleshoot Odoo modules in a production environment.
• Skill in creating workflows dashboards and operational reports.
• Ability to diagnose system issues and implement sustainable solutions.
• Proficiency with Excel/Sheets for reporting reconciliation and data analysis.
• Ability to collaborate with developers and thirdâparty partners on customizations.
• Strong communication skills for supporting nonâtechnical users and crossâfunctional teams.
• Ability to develop SOPs training materials and conduct user training sessions.
• High attention to detail and commitment to data accuracy and system integrity.
• Ability to manage multiple priorities in a fastâpaced retail environment.
• Ability to analyze system performance and recommend operational enhancements.
• Adaptability to new technologies Odoo releases and evolving business needs.

MINIMUM QUALIFICATIONS

1. Bachelors degree in information systems computer science or a related field; equivalent experience may be considered in lieu of degree.
2. Three (3) years of progressive experience in system administration or related IT field.
3. Valid drivers license and ability to travel to multiple store locations.

PREFERRED QUALIFICATIONS

1. Experience with Alaska Native Corporations.

BENEFITS

• 401K - Employer matching up to 4%.
• Paid Holidays (13/year).
• Paid Time Off (accrued bi-weekly).
• 100% Employer paid Dental/Vision for employees and their qualified dependents.
• 100% Paid Employee Life Insurance / Disability.
• Advance your career with exclusive tuition benefitsAleut employees and subsidiaries enjoy in-state tuition rates plus a 10% discount on University of Alaska Fairbanks online courses and certifications.

PREFERENCE STATEMENT

The Aleut Corporation (Aleut) is committed to providing employment and development opportunities for our shareholders and descendants. Aleut shall make employment selections first based on qualifications for the position. Preference shall then be given to eligible and qualified TAC shareholders and descendants in accordance with the Alaska Native Claims Settlement Act 43 U.S.C. 1601 et seq. and other applicable laws.

Aleut is an equal opportunity employer. Aleut shall select train and promote the most qualified individuals based upon relevant work factors such as work quality attitude education and experience so as not to discriminate against any employee or applicant on the basis of race color sex sexual orientation national origin religion marital status changes in marital status pregnancy parental status physical or mental disability age status as a disabled veteran special disabled veteran Vietnam veteran and all other eligible veterans or other classifications protected by applicable law.

Required Experience:

IC