Director, Integrated Facilities Management

Follow us on LinkedIn

Posting Reason:

Job Type:

Anticipated Duration in Months (for contracts and temporary assignments):

Job Family:

# of Open Positions:

Faculty/Service - Department:

Campus:

Union Affiliation:

Date Posted (YYYY/MM/DD):

Applications must be received BEFORE (YYYY/MM/DD):

Hours per week:

Salary Grade:

Salary Range:

Position Purpose:

The Director provides strategic leadership oversight and direction for all facilities maintenance infrastructure and building services across the universitys campuses and clients. This role ensures that the built environment (classrooms laboratories offices residences sports facilities etc.) is safe efficient sustainable and aligned with the institutions mission strategic goals and regulatory obligations. The Director is responsible for balancing operational reliability with long-term strategic capital planning energy and sustainability goals regulatory compliance and user service quality.

The role manages spaces on campus to improve user experience and ensure their associated safety. The role develops and optimizes tactical and operational plans to enhance spaces while acting as the main liaison for all construction and move related projects.

Key player in helping and facilitating the campus development of short/medium/long-term space plans geared towards optimization and enhance utilization.

Responsible to ensure that building structures building operating and monitoring systems for the university owned and leased properties are operated and maintained in a reliable efficient and cost-effective manner to ensure a safe and comfortable work environment in which campus users can carry out their activities.

In this role you will:

• Strategic and operational leadership including the preparation and successful deployment of an annual strategic and operational plan related to space and capital projects.

• Develop and communicate a compelling vision that provides a purpose and focus for the team and that broadly supports the overall mission for Facilities.

• Plan prioritize and manage the workload of staff and external resources to achieve an optimization of resources to deliver strong value to the university.

• Ensure compliance to all policies codes and regulations as well as develop monitor and maintain the practices policies and procedures for Client Engagement.

• Direct relationship with the leaders of faculties and services (Dean CAO Professors Researchers) in order to ensure ongoing institution-wide satisfaction with Facilities services.

• Establish performance metrics KPIs dashboards and continuous improvement processes for facilities operations.

• Advise senior leadership on policy risk capital priorities space utilization and facility standards.

• Prepare and manage facility audits site inspections and report to external regulatory bodies.

• Prepare manage and control the operating budget for facility management including maintenance utilities consumables staffing and minor capital.

• Negotiate and administer contracts with external service providers consultants and contractors; manage performance and service levels.

• Lead human resources to ensure effective management of the teams under his / her responsibility by fostering a culture of service excellence a philosophy of respect openness to diversity and tolerance. Provide mentoring to employees to improve their crisis management and conflict resolution skills. Provide tools and training to ensure client satisfaction is a priority and the subject of continuous improvement:

• Implement the long-range facilities strategy developed by the Planning team which are aligned with the universitys academic research and sustainability plans.

• Work collaboratively with faculties administrative units research groups IT libraries and other stakeholders to deliver facility services as per the agreed upon service standards.

• Optimize use of spaces and reduce costs and is accountable for the space performance and cost per square metres of the buildings on campus. Oversees the overall operational budget of Facilities Managers.

• Lead or support emergency response planning (e.g. building failures HVAC emergencies flooding structural issues)

• Work closely with health & safety risk management emergency planning and security units to coordinate preventive and reactive responses.

What you will bring:

• Degree in management or an equivalent combination of education and varied experience in management positions.

• Minimum of ten (10) years of experience in a management position including at least 5 years of which in the domain of Facilities.

• Bilingualism French and English (spoken and written).

• Knowledge of building management acknowledged by a recognized body BOMI FMI CEFP etc.

• Experience managing client relationship and a team that serves clients.

• Knowledge of inner workings of a university or a similar organization especially from the perspective of Facilities management.

• Analytical skills with demonstrated ability to solve problems and manage conflictual situations.

• Ability to prioritize plan and organize the work of a multidisciplinary team.

• Ability to work under pressure and meet strict deadlines. Proven ability to be impactful at all level including senior managers.

• Demonstrated track record in capital planning energy programs and maintenance optimization.

• Knowledge of the legislation governing Occupational Health and Safety and Environmental Protection in the province of Ontario.

#LI-NR1

Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:

Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect teamwork and inclusion where collaboration innovation and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply we welcome applications from qualified Indigenous persons racialized persons persons with disabilities women and LGBTQIA2S persons. The University is committed to creating and maintaining an accessible barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment assessment and selection processes. Applicants with disabilities may contact to communicate the accommodation need. All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.

If this is a front-line position with responsibilities to interact with students selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1 2022 the University required all students faculty staff and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 Covid-19 Vaccination. This policy was suspended effective May 1 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.