Legal Administrative Assistant Private Client Services

For Applicants Residing in California: 
Snell & Wilmer takes the privacy of the personal information that we collect from you during the employment application process  compliance with Californias Consumer
Protection Act (CCPA) we are providing you with our Privacy Notice for California Residents and our general Privacy Policy. As required by the CCPA our notice describes the 
categories of personal information we collect (or may collect) from you as well as our use and disclosure of that personal information. Please review this Notice and our Privacy Policy.
By providing your personal information to as part of the recruitment or application process you consent to the collection use and disclosure of your personal information by 
Snell & Wilmer consistent with this Notice.

By clicking consent or I accept you acknowledge that you read and agree to Snell and Wilmer L.L.P.:
Privacy Policy and Privacy Notice for California Residents located at  Administrative Assistant Job Details:
Put your administrative and organizational skills to work at Snell & Wilmer one of the largest and most prestigious law firms in the Western United States. We currently have an opening forLegalAdministrative Assistantwithin thePrivate Client Services Practice Groupin ourPhoenix office.
Life decisions are difficult enough. We believe it takes a personal touch to help our clients navigate those difficult choices. As a Legal Administrative Assistant in our Private Client Services group you will function as a liaison between our clients and attorneys as they work through estate planning and probate decisions.
To thrive in this role you will need to have experience with customized estate planning probate and trust administration. You will ensure that all documents have been proofread edited and revised as necessary. You will manage calendars travel schedules and accurately record billable and unbillable time. The ability to handle the day-to-day juggling of the work of multiple attorneys in a fast-paced environment is key to your success.
The hours areMonday through Friday from 8:30 a.m. to 5:00 p.m.; once fully trained you may have the option to work remotely one day a week; with flexibly to adjust based on business needs.
Position responsibilitiesinclude but are not limited to the following:

• Legal Administrative Support
• Manages files opens new matters as requested by attorneys and maintains all relevant document inclusions for the files
• Ensures that all documents have been proofread edited and revised as necessary
• Coordinate attorney calendars appointments meetings and travel arrangements.
  
  
• Client & Attorney Support
• Respond to telephone inquiries and client needs with professionalism and efficiency.
• Anticipate attorney needs to support seamless workflow and time management.

• Document Handling
• Process incoming/outgoing mail and arrange special deliveries through Office Services as needed.
• Proofread documents for grammar formatting punctuation and content accuracy to uphold the firms quality standards.
• Learn and apply firm policies and procedures to ensure compliance with legal and organizational requirements.
  
  
• Billing & Timekeeping
• Coordinate the client billing process troubleshoot issues with the billing department and ensure timely invoicing.
• Accurately record billable and non-billable time for effective service tracking and reporting.

• Communication & Collaboration
• Listen actively follow instructions and accept feedback to support effective communication and continuous improvement.
• Foster strong working relationships with attorneys staff and clients to promote a positive and collaborative work environment.
• Serve as a mentor to new staff providing guidance on firm processes and practice area procedures.
• Exhibit flexibility to work outside standard business hours as needed to meet deadlines and support urgent legal matters.
  
  
• Independent Work & Time Management
• Work independently with initiative accountability and reliability.
• Manage tasks in a fast-paced environment meeting deadlines while maintaining high-quality standards.
• Organize and prioritize assignments effectively including delegating when appropriate.

Experience and Qualifications:

• At least 2 years of experience as a legal administrative assistant experience within a mid-size law firm preferably in trusts and estates private client or transactional practice.
• Experience with customized estate planning probate and trust administration
• Proficiency with Microsoft Office (Word Outlook Excel PowerPoint); experience with document management and timekeeping systems preferred.
• Strong attention to detail organizational skills and ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Professional demeanor and commitment to client service.
• Ability to handle confidential and sensitive information with discretion.

Snell & Wilmer offers a competitive performance-based compensation and agenerousbenefits packagestarting on your first day.The benefits package includes medical dental vision disability life insurance 401K/profit sharing paid holidays tuition reimbursement and paid time off including vacation time personal time and sick time where appropriate.Snell & Wilmer values the principles ofDiversity Inclusion and Belonging.

Snell & Wilmer is an Equal Employment Opportunity employer.

Required Experience:

Junior IC