Engineering Deans Office Student Scheduling Assistant

Job Description
90%
The student assistant will support the Deans Office staff in maintaining the room reservation calendars for the School of Engineering. Primary focus will be on monitoring the Engineering Room Reservations email account responding to requests and booking and confirming space requests in a timely and professional manner. Other tasks include covering the reception desk and helping with events.

10%
Other tasks include covering the front desk and helping with events.

Disclaimer
The University of Kansas prohibits discrimination on the basis of race color ethnicity religion sex national origin age ancestry disability status as a veteran sexual orientation marital status parental status gender identity gender expression and genetic information in the universitys programs and activities. Retaliation is also prohibited by university policy. The following person has been designated to handle inquiries regarding the nondiscrimination policies and is the Title IX coordinator for all KU and KUMC campuses: Associate Vice Chancellor for Civil Rights and Title IX Room 1082 Dole Human Development Center 1000 Sunnyside Avenue Lawrence KSTTY.

Work Schedule
12-15 hours per week; weekdays between 8am and 5pm.

Contact Information to Applicants
Amy Wierman

1. Experience with Microsoft Office applications including Word Excel and especially Outlook.
2. Regular use of discretion in handling confidential information.
3. Reliable and able to work independently.
4. Highly organized problem-solving skills.
5. Provide a detailed cover letter and resume.
6. Exceptional communication skills as evidenced in application materials.

1. Event planning experience as evidenced in application materials.
2. Record maintenanceexperience as evidenced in application materials.
3. Prior office and customer service experience as evidenced in application materials.

Position Overview
The School of Engineering Deans Office is seeking a student assistant to provide scheduling support.

Additional Candidate Instruction
A complete application includes a cover letter and resume.

Position Requirements
During the semester term of the appointment the student hourly must be enrolled in no fewer than 6 credit hours. For summer periods the student hourly must: (1) have been enrolled in no less than 6 hours in the past spring semester or (2) be pre-enrolled in the upcoming fall semester in no less than 6 hours or (3) be enrolled in summer session or (4) be admitted to study in the upcoming fall semester. Student Hourlies may be undergraduate or graduate students. (Exceptions granted for GRA/GTA/GA appointments DO NOT apply to Student Hourly appointments).

Employment Conditions
(1) Student employees are not eligible for remote work arrangements unless an exception is approved by the unit leadership and HR.

(2) This is an hourly/non-exempt position. A student employee cannot hold an hourly/non-exempt position and a salaried/exempt graduate or undergraduate position (GRA/GTA/GA/RUA/RGA) concurrently.