2526-330 Administrative Assistant (OA13) A'Paqt Project Strait Area Campus

Reporting to the Academic Chair Nautical Institute you will:

• Be responsible for the day-to-day administrative and project support duties of the Apaqt Project ensuring that daily activities of the project are organized efficiently. The Apaqt Project supports women and MiKmaq/Indigenous students training for careers in the Marine Industry.
• Schedule project-related meetings record meeting minutes create project-related documents and reports and maintain effective budget/cost maintenance tracking.
• Participate in planning for successful achievement of the overall goals of the Apaqt project and support the Strait Area Campus Principal and the Academic Chair Nautical Institute demonstrating independence and taking initiative in anticipating needs while juggling multiple and competing priorities.

This position will be based at the Strait Area Campus and will organize initiatives with various NSCC departments and in various communities in Nova Scotia.

Qualifications and Occupational Experience:

• The minimum educational qualification for this position is a post-secondary certificate or diploma in Business or Administrative Professional/Office Administration. High school completion with significant years of administrative experience (10) will also be considered.

• You have a minimum of three (3) years (full-time equivalent) of progressive experience supporting managers in a post-secondary environment.

• Experience with coordination of projects specifically with research tracking and analysis.

• Experience with post-secondary enrollment and registration processes.

• Experience with PeopleSoft is preferred.

• Experience working with Mikmaq communities staff and students is an asset.

• Knowledge of the commercial Marine sector is an asset.

• Experience with Cognos is an asset.

• Excellent computer skills with a high level of proficiency in Microsoft suite of Office software and Outlook.

• You are comfortable working in a digital environment; you take responsibility for acquiring knowledge about advancing technology and you are committed to using technology in advancing your work.

• Experience supporting/providing service to students and prospective students is an asset.

Relevant Skills and Knowledge:

• You demonstrate a commitment to equity diversity inclusion accessibility and anti-racism.

• You possess excellent interpersonal skills and are able to interact at all levels of an organization.

• You are known for your superior customer service skills and are able to create a relationship of trust beyond the immediate interaction.

• Your superb team working skills enable you to contribute positively to a team environment

• You have specific technical occupational knowledge and skill in administrative functions and processes.

• You are highly flexible and adaptable to the constant demands of working in a fast-paced office.

• You are known for your problem solving and critical thinking skills.

• You have strong planning and organizational skills.

• You are a strong communicator.

• You possess excellent coordination skills specifically related to coordinating services events and logistics.

• You have proven records and information management skills and abilities specifically related to maintaining confidential information analyzing project data and producing project reports.

• You are dedicated to life-long learning and embrace opportunities for professional growth and development.

We value Diversity and Inclusion

The College values diversity and inclusion and is committed to employment equity. We encourage applications from all qualified candidates including Aboriginal/Indigenous Persons Black/African Nova Scotians members of racially visible communities persons with disabilities persons of a minority sexual orientation gender identity and/or expression and women. Applicants from these communities wishing to self-identify may do so by completing the online questionnaire within the application.

NSCC is organized into five campus regions and three stand-alone campuses. Each region and stand-alone campus is led by a designated Principal and regional management team which supports NSCCs commitment to accessible high-quality education across the province.

• Eastern Region: Includes Pictou Campus Strait Area Campus and Wagmatcook Learning Centre
• Northern Region: Includes Truro Campus Cumberland Campus and Amherst Learning Centre
• Metro Region: Includes Akerley Campus and IT Campus
• Southwest Region: Includes Lunenburg Shelburne Burridge Campuses and Digby Learning Centre
• Valley Region: Includes Kingstec Campus Annapolis Valley Campus and the Centre of Geographic Sciences (COGS)

Stand-Alone Campuses:

• Ivany Campus
• Sydney Waterfront Campus
• eCampus

All NSCC positions are advertised every Tuesday and Thursday. To learn more about us and our hiring process please follow this link.

Candidates selected for interviews will be expected to provide at least three recent occupational references. The successful candidate will be expected to provide official transcripts to show proof of academic achievements.

NSCC is committed to the full inclusion of all applicants. As part of this commitment NSCC will ensure that applicants are provided reasonable accommodations as required. If accommodation is needed to participate in the job application process please contact Jaclynn Kelly HR Generalist at emailprotected. Our Employee Workplace Accommodation Policy can be found here.