Events Intern

Department: Marketing Membership & Events

Reports to: Events Manager

Employment Status: Part Time Internship (up to 29 hours per week)

Classification: Non-exempt

Ideal Start Date: ASAP

Anticipated Duration: ASAP - June 19 2026

Desired Employment Location: San Jose / Bay Area

Visa Sponsorship Eligible: No

Company Overview

NextFlex Americas Hybrid Electronics Manufacturing Innovation Institute is a public-private partnership and non-profit with the mission of advancing the capabilities and strengthening the industrial base for U.S. manufacturing of Hybrid Electronics (HE). NextFlex was designed to facilitate the development of enabling manufacturing technologies and knowledge sharing with institute members and the U.S. Government. Our work enables the next generation of electronics and packaging for government and commercial applications for healthcare wearable industrial communications automotive aerospace and agricultural markets as well as novel applications for emerging markets.

Complementing NextFlexs focus on developing and commercializing innovative technologies NextFlexs Education and Workforce Development department is creating the next-generation STEM workforce for the electronics support of our education and workforce development goals NextFlex develops and operates a portfolio of learning programs designed to be adopted by various stakeholders (employers higher education non-profit and K-12 entities) across the country with the goal of attracting and training the future advanced manufacturing workforce and upskilling and retraining the existing workforce.

NextFlex offers competitive compensation excellent benefits and a collaborative work environment.

Position Summary

This internship will involve managing many tasks related to the production of member events including our largest annual event called Innovation Days. This event is in collaboration with a three-day partner event and draws together members and government partners for a day of keynote talks technical presentations networking and tabletop demonstrations (demo). This role involves reaching out to NextFlex members to secure their participation in the event and tabletop demonstrations while also supporting the Events Manager with planning and execution tasks such as vendor management and speaker support. This role will collaborate within a team environment to achieve a successful outcome.

Essential Job Functions and Responsibilities

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

The essential functions include but are not limited to the following:

• Contact NextFlex members and government partners to engage their participation in Innovation Days and specifically support their participation in the demo portion of the event. This includes confirming their participation and guiding them to all aspects of what that entails answering questions and following through on requests. Regularly communicating progress to the team.
• Support the Events Manager with logistics requirements and vendor coordination (catering AV marketing communications (marcom) event production shipping/receiving etc.).
• Support the Events Manager and Marcom in distributing marketing and member communications through email and/or social media.
• Ability to physically set up on-site events including signage registration and support exhibit set up and dismantling. Meet tight deadlines and adapt quickly to changing dynamics.
• Ability to work on some of these platforms: Whova Zoom/Teams WordPress Salesforce and MS Office (Word Excel PowerPoint).
• Develop and maintain a filing system for demo and attendee management.
• Schedule calls with C-level executives and other key stakeholders.
• Compose effective meeting minutes in internal and external planning calls and distribute to stakeholders.
• Regularly report and monitor registration numbers and types.
• Organize final attendance reports.
• Export and tag images from events and social media.
• Ability to multi-task and support parallel events at multiple site locations.

Minimum Qualifications (Knowledge Skills and Abilities)

• Relevant experience or education in hospitality events or marketing.
• Must be able to work under minimal supervision have excellent communication skills both written and verbal and be able to function effectively within a small team.
• Must be highly organized and detail oriented like when managing and tracking participation statistics and member outreach.

Preferred Qualifications (Knowledge Skills and Abilities)

• Prior experience working in events.
• Able to contribute creative ideas.

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

On-site office work will be conducted using general office equipment includes substantial sitting and is performed primarily in a typical indoor office setting with cubicles offices and conference rooms. Low to moderate noise and interruptions typical of an office setting such as peer conversations computers printers and phones.

Given that this role will support the exhibit portion of the event there may be need to move/carry boxes weighing 10-15 pounds extensive use of computer and intense day-of event activities including periods of standing.

Travel Requirements

Anticipating local only travel within the Bay Area.

Work Authorization / Requirements

To conform to U.S. Government export regulations including the International Traffic in Arms Regulations (ITAR) you must be one of the following: a U.S. citizen a lawful permanent resident of the U.S. a protected individual as defined by 8 U.S.C. 1324b(a)(3) or eligible to obtain the required authorizations from the U.S. Department of State. Learn more about the ITAR here.

Note: This position is not eligible for visa sponsorship.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee for this job. Duties responsibilities and activities may change at any time with or without notice.

Equal Opportunity Employer / Veterans / Disabled

NextFlex is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age pregnancy genetic information disability status of protected veteran or any other protected category under applicable federal state and local laws.