Temporary Accounts Payable Accountant

New York City, NY - USA

Monthly Salary: $ 31 - 36

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

OVERVIEW
Marc JacobsInternational powered bythe creative genius of Marc Jacobs seeks anAccounts Payable Accountant to join the Accounting team based in itsNew York City (SoHo) headquarters.
The Accounts Payable Accountant reports on and processes invoices related to the purchase of inventory from fabric vendors and contract manufacturers freight carriers US Customs and service commissions on purchases. The accountant will provide Cost of Goods Sold (COGS) reporting for the Cost Accounting team while ensuring adherence to our standards for a 3-way match (PO/Vendor Invoice/Receiver) application of account coding and allocation of costs. The accountant will seek and evaluate ways to improve the performance and operating efficiency for processing inventory invoices.

RESPONSIBILITIES

Perform the day-to-day processing of accounts payable transactions to ensure company purchases freight duties and commissions are recorded in an effective timely and accurate manner and that invoices are paid on time. Main activities include but are not limited to:
Receive invoices and ensure digital archive is set up and preserved
Verify invoices based on traditional three-way matching principles
Audit vendor invoices ensuring proper authorization and GL account coding norms are respected
Accurately enter invoices into Accounts Payable system for payment
Run daily payment groups and prioritize vendor payments by due date
Work with vendors and internal partners to resolve quantity and/or price discrepancies and credit memos
Monitor accounts to ensure that payments are up to date and the company is in good credit standing with key vendors
Respond to inquiries from vendors accounting and finance staff and production management in a timely fashion
Develop strong working relationships with vendors approvers and other internal contacts
Review vendor invoices for proper tax treatment (i.e. self-assess tax 1099 reporting)
File invoices in a timely manner and ensure confidentiality and security of financial and employee documents
Provide reporting and administrative support on an ad-hoc basis including:
Maintain complete invoice files by vendor
Supporting audit (internal/external) and reporting requirements for invoice related data
Provide payment details and support to internal contacts and vendors
Provide technical support on how to use the companys AP system to internal users

QUALIFICATIONS

Must have at least 5 years in accounts payable handling manufacturing factory vendors freight carriers and US Customs or 1-3 years cost accounting experience. Education in or a background in accounting preferred
Knowledge of Accounts Payable and maintaining general ledger systems
Knowledge and experience with 3-way matching updating PO status and resolving quantity/price variances
Knowledge and experience in handling vendor payments for factory vendors freight carriers US Customs and purchase commissions
Attention to detail and ability to maintain a high level of accuracy when entering invoices and generating/analyzing reports for Cost of Goods expenditures
Ability to critically audit expenses for proper GL coding
Ability to maintain focus and work under time constraints tight month-end deadlines
Excellent written verbal and listening/communication skills required when dealing with external vendors and internal contacts always ensuring appropriate representation of Marc Jacobs
Working knowledge of Microsoft Suite (i.e. Excel Word) Lotus Notes
Experience with automated accounting systems (Microsoft Dynamics AX SAP Oracle)
General understanding of accounting practices and principles

ABOUT MARC
Marc Jacobs is a leading force in fashion known for pioneering designs and an irreverent spirit that celebrates the everyday and the extraordinary. The brand continues to make its Marc: staying rebellious unpredictable and original. The core brand pillars are unexpected utilitarian urban unisex and unique. New York City in design and spirit the teams thrive on relentless authenticity a commitment to standing out and inclusivity for all.
Founded on the vision of celebrating uniqueness and being Perfect as You Are Marc Jacobs International is committed to building an equitable and inclusive culture. We value diversity of thought background and experience recognizing these as essential to the spirit of innovation and creativity. We believe that the best candidate may come from a less traditional background or meet the qualifications in different ways.

SALARY & BENEFITS
The compensation for this position ranges from$31.25 - $36.06 an hour. The rate of pay offered will be dependent upon candidates relevant skills and experience. Marc Jacobs uses the published salary range as a guideline to provide our employees with market competitive pay while allowing for flexibility to recognize and reward all levels of expertise performance and tenure.

ADDITIONAL INFORMATION
This job description is intended to cover the core accountabilities of the position and is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee. Duties responsibilities and activities may change or new ones may be assigned at any time with or without notice.

EEO STATEMENT
Marc Jacobs International is committed to providing equal employment opportunities to all employees and applicants for employment regardless of race color sex sexual orientation gender identity gender expression age veteran status national origin religion disability or any other characteristic protected by federal state or local law.

Required Experience:

Junior IC

OVERVIEWMarc JacobsInternational powered bythe creative genius of Marc Jacobs seeks anAccounts Payable Accountant to join the Accounting team based in itsNew York City (SoHo) headquarters. The Accounts Payable Accountant reports on and processes invoices related to the purchase of inventory from fab...

Perform the day-to-day processing of accounts payable transactions to ensure company purchases freight duties and commissions are recorded in an effective timely and accurate manner and that invoices are paid on time. Main activities include but are not limited to:
Receive invoices and ensure digital archive is set up and preserved
Verify invoices based on traditional three-way matching principles
Audit vendor invoices ensuring proper authorization and GL account coding norms are respected
Accurately enter invoices into Accounts Payable system for payment
Run daily payment groups and prioritize vendor payments by due date
Work with vendors and internal partners to resolve quantity and/or price discrepancies and credit memos
Monitor accounts to ensure that payments are up to date and the company is in good credit standing with key vendors
Respond to inquiries from vendors accounting and finance staff and production management in a timely fashion
Develop strong working relationships with vendors approvers and other internal contacts
Review vendor invoices for proper tax treatment (i.e. self-assess tax 1099 reporting)
File invoices in a timely manner and ensure confidentiality and security of financial and employee documents
Provide reporting and administrative support on an ad-hoc basis including:
Maintain complete invoice files by vendor
Supporting audit (internal/external) and reporting requirements for invoice related data
Provide payment details and support to internal contacts and vendors
Provide technical support on how to use the companys AP system to internal users

QUALIFICATIONS

Must have at least 5 years in accounts payable handling manufacturing factory vendors freight carriers and US Customs or 1-3 years cost accounting experience. Education in or a background in accounting preferred
Knowledge of Accounts Payable and maintaining general ledger systems
Knowledge and experience with 3-way matching updating PO status and resolving quantity/price variances
Knowledge and experience in handling vendor payments for factory vendors freight carriers US Customs and purchase commissions
Attention to detail and ability to maintain a high level of accuracy when entering invoices and generating/analyzing reports for Cost of Goods expenditures
Ability to critically audit expenses for proper GL coding
Ability to maintain focus and work under time constraints tight month-end deadlines
Excellent written verbal and listening/communication skills required when dealing with external vendors and internal contacts always ensuring appropriate representation of Marc Jacobs
Working knowledge of Microsoft Suite (i.e. Excel Word) Lotus Notes
Experience with automated accounting systems (Microsoft Dynamics AX SAP Oracle)
General understanding of accounting practices and principles