Retail Marketing Administrator

Retail Marketing Administrator

Provide administrative support to theSeniorMarketing Managerand Marketing Manageras well as offer assistance / support as needed to entire shopping center team.This role provides comprehensive administrative support for marketing operations community engagement activities event space management and Capital One Park operations.

Estimated total compensation for this position:

$28.85 - 31.25 per hour

The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicants education experience skills abilities geographic location internal equity and alignment with market data .

Expected Schedule: Monday - Friday 8 am - 5 pm; this role will require evening and weekend availability to support events as needed

Job Responsibilities

Marketing/Communications Administrative Support

• Administrative duties to support the marketing and events

• Update/Coordinate social media promotions and website listingsacross Capital One Center and Capital One Park platforms

• Prepare contracts for events displays shows and samplingincluding contracts for The Nest The Birdcage and The Jungle event spaces

• Assistin securing proper permitting for event scheduleincluding Capital One Park events and college tournaments

• Provide administrative support for event implementationandphysical event setupwhen necessary

• Track Certificates of Insurance for marketing vendorsand event spacevendorsand Licensees

• Assistin preparation of retailer memosflyersand announcements

• Support the gift card operation (if applicable)

• Provide administrative support for property collateral installation coordination

Community Engagement & Event Space Administrative Support

• Assistwith administrative aspects ofTeamUpscheduling system for The Nest and The Birdcage bookings

• Prepare and process invoices for event space rentals

• Maintain administrative records for Capital One Marketing/Community Affairs pop-up events

• Coordinate administrativelogisticsfor Capital One Hall cross-promotional activities

• Support newsletter production by gathering content from retailers and partnersand/or preparing document

Capital One Park Administrative Support

• Assistwith administrative coordination for game day operations and college events

• Maintain records and schedules for The Potomac League website updates

• Process administrative requirements for sponsorship banner coordination

Clerical and Support Functions

• Prepare memos to retailersadvising ofevents new stores management updates etc.

• General filing Invoice coding

• Open and sort mail

• Order marketing and event suppliesfor all property activations and event spaces

• Prepare conference call minutes staff meeting minutes etc.

• Coordinate administrative aspects of vendor contracts and relationship management

• Maintain filing systems for multiple property venues and event spaces

Other Duties

• Prepare conference call minutes staff meeting minutes etc.

• Tasks as assignedby Senior Marketing Manager and Marketing Manager

Skills and Knowledge

• Complete knowledge of Microsoft Office Products: Excel Word PowerPoint

• Ability to learn employer specific web-based software systems

• Ability to manage time well and be self-motivated without direct supervision

• Strong organizational skills to support multiple venues and event spaces

• Experience with social media platform administration across multiple accounts

• Ability to coordinate administrative tasks across diverse property operations

• Years of relevant experience 1-3 years clerical experience 1-2 years marketing experience preferred

Retail Marketing Administrator Job Summary

Provide administrative support to theSeniorMarketing Managerand Marketing Manager as well as offer assistance / support as needed to entire campus team.This role provides comprehensive administrative and operational support for marketing operations community engagement activities event space management and campus seasonal operations.

Job Responsibilities

Marketing Strategy Development & Management

• Administrative duties to support the marketing and events

• Update/Coordinate social media promotions and website listingsacross all campus platforms

• Prepare contracts for events displays shows and samplingincluding contracts for campus event spaces

• Assistin securing proper permitting for event scheduleincluding campus events and college tournaments

• Assistwith event implementationand provide operational support for campus seasonal activities

• Track Certificates of Insurance for marketing vendorsand event space rental clients

• Assistin preparation of retailer memosflyersand announcements

• Install property collateral as directed

• Assistwith operational aspects of campus scheduling systems for event space bookings

• Prepare and process invoices for event space rentals

• Maintain operational records for Capital One Marketing/Community Affairs pop-up events

• Coordinatelogisticsfor campus partner cross-promotional activities

• Support newsletter production by gathering content from retailers and partners

• Assistwith operational coordination for campus seasonal events and college tournaments

• Maintain records and schedules for campus website updates

• Process operational requirements for sponsorship coordination

• Provide operational support for campus scheduling systems

Marketing Strategy Implementation

• Prepare memos to retailersadvising ofevents new stores management updates etc.

• General filing Invoice coding

• Open and sort mail

• Order marketing and event suppliesfor all property activations and event spaces

• Prepare conference call minutes staff meeting minutes etc.

• Coordinate operational aspects of vendor contracts and relationship management

• Maintain filing systems for multiple campus venues and event spaces

• Provide operational support for campus events tournaments and seasonal programming

• Assistwith setup coordination and breakdown of campus venue events

• Support integration activities with Capital One Hall Watermark Hotel The Perch and other campus partners

Leadership Motivation and Development

• Tasks as assignedby Senior Marketing Manager and Marketing Manager

Skills and Knowledge

• Complete knowledge of Microsoft Office Products: Excel Word PowerPoint

• Ability to learn employer specific web-based software systemsincluding campus scheduling systems and operational management platforms

• Ability to manage time well and be self-motivated without direct supervision

• Strong organizational skills to support multiple venues and event spaces

• Experience with social media platform administration across multiple accounts

• Ability to coordinate operational tasks across diverse campus operations

• Physical capability to support event setup and seasonal campus operations

• Years of relevant experience 1-3 years clerical experience 1-2 years marketing experience preferred

Education/Training

• Years of relevant experience 1-3 years clerical experience 1-2 years marketing experience preferred

Physical Work Requirements/Conditions

• Walking the property up to several times per day

• Event set-up/tear down

• Sign installation

• Light lifting

• Campus operations support including seasonal events and venue coordination