Executive Assistant
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Job Summary
Role Details
- Full-time MondayFriday (EST)
- Fully remote must be EST-aligned
- Core weekday coverage with rare time-sensitive off-hours support
About the Role
This is a high-impact Executive Assistant role supporting the Founder of a fast-moving sophisticated investment firm focused on fintech secondaries. The Founder has a demanding high-standard working style shaped by experience at top-tier investment firms communication is fast expectations are high and professionalism is non-negotiable.
This role begins with core Executive Assistant responsibilities but is intentionally designed to grow into broader operations and project management as the firm scales. This is not a junior or task-only EA role. The ideal candidate operates with strong judgment sharp intuition and minimal direction.
What Were Looking For
Must-Haves
- Native or near-native English fluency (written and spoken)
- Strong professional polish and excellent business judgment
- Ability to move quickly and operate comfortably in ambiguity
- Experience supporting senior executives founders or investors
- Calm under pressure; proactive and anticipatory by nature
Nice-to-Haves
- Background in finance private equity venture capital fintech or professional services
- Exposure to investor relations or limited partner communications
- Comfortable working with external vendors and advisors
- Interest in growing beyond a traditional EA role
Key Responsibilities
Executive Support
- Own inbox management including high-judgment filtering and drafting
- Manage complex calendars across investors partners advisors and counterparties
- Coordinate meetings across multiple time zones
- Handle travel accommodations and logistics
- Serve as a polished external-facing representative of the firm
Communication & Stakeholder Management
- Draft and manage professional correspondence with:
- High-net-worth individuals
- Investment partners
- Advisors and external counterparties
- Ensure all communication is precise thoughtful and human
Personal Assistance
- Provide light personal administrative support (appointments reservations logistics)
- Seamlessly integrate personal and professional scheduling
Growth & Expanded Scope
As trust and context build this role may expand to include:
- Operational support and process documentation
- Coordination with fund administrators finance teams and advisors
- Support for investor meetings events and materials
- Light project management (PR coordination internal workflows)
- Acting as an execution partner to internal operations leadership
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
