Administration Officer – Finance & Operations Eastwood QCDay Shift

We are urgently hiring for a Administration Officer Finance & Operations

Location: Eastwood Libis Quezon City

Work Setup & Shift: Onsite Day Shift

Preferred Skills / expertise:

• Minimum of 2-3 years of experience in financial reconciliation invoicing or accounts payable/receivable roles preferably in the oil and gas or logistics industry.
• Proficiency in using ERP systems (e.g. SAP Oracle) for financial and inventory management
• Familiarity with data management tools and reporting software.
• Strong analytical skills with the ability to investigate discrepancies and variances in financial data and inventory.
• Excellent verbal and written communication skills to effectively engage with contractors suppliers and internal stakeholders.

Role and Responsibilities:

Bulk LPG Reconciliations & Invoicing

Complete end-of-day trip reconciliations for Bulk LPG deliveries

Raise purchase orders for bulk LPG purchases

Manage Origin deliveries including raising purchase orders at landed cost receipting orders and invoicing customers.

Prepare data for RCTIs (Recipient Created Tax Invoices) for deliveries investigating and resolving variances.

Proactively engage with contractors to obtain required documentation for reconciliation and dispute resolution.

Actively ensure compliance with Standard Operation Procedures and controls with internal and external stakeholders.

Supplier and Contractor Payments

Process and receipt contractor payments for national bulk gas purchases.

Manage contractor payments for LPG cylinder contractors (no PO required) confirming deliveries by branch and updating rates.

Raise POs and process contractor payments for national LPG cylinder contractors.

Process payments to bulk gas suppliers.

Inventory Assets and stocktake administration

Stocktake data consolidation

Investigate stocktake variance transactions to identify root causes and provide guidance to stakeholders for resolution.

Reconciling and Loading monthly stocktake results into ERP

Uploading and registering new barcodes for TrackAbout cylinder tracking

Weekly driver compliance reporting from pronto and track about data

Controls and processes

Development of company standard operating procedures

Develop and maintain internal controls

Ensuring adherence with company policy controls and procedures

Review and continuous improvement of systems and processes.

Adhoc

Any other tasks responsibilities or adhoc support that is required.

Ad hoc projects