Accounts Payable Specialist

About the Role:
The Accounts Payable Specialist Accounts Payable Clerk or Accounting Specialist is responsible for supporting day to day accounting operations with a primary focus on accounts payable and vendor management. This role ensures accurate financial records timely processing of invoices and payments and strong internal controls. Working closely with senior finance leadership the position supports bookkeeping general ledger accuracy and financial compliance within a growing construction and manufacturing environment.

Responsibilities:

• Process accounts payable activities including invoice verification coding approvals and payment execution.

• Record daily financial transactions accurately and post entries to the general ledger and subsidiary ledgers.

• Create issue and track purchase orders to support accurate procurement and vendor documentation.

• Support accounts receivable functions as needed including payment posting and customer follow up.

• Maintain organized financial records statements and supporting documentation.

• Reconcile vendor statements and resolve invoice discrepancies or payment issues.

• Assist with bringing financial records to the trial balance stage and support month end close activities.

• Perform partial audits and checks to ensure accuracy of postings and reconciliations.

• Assist with preparation and filing of required tax forms and regulatory documentation.

• Support payroll processing and coordination when required.

• Communicate professionally with vendors and internal teams to maintain positive working relationships.

Qualifications:

• Two or more years of experience in bookkeeping accounts payable or accounting support roles.

• Strong understanding of accounts payable accounts receivable and basic accounting principles.

• Proven ability to calculate post reconcile and review financial transactions with accuracy.

• Proficiency in Microsoft Office especially Excel and familiarity with accounting software such as QuickBooks Sage or similar platforms.

• Excellent data entry skills with a high degree of numerical accuracy and attention to detail.

• Strong organizational time management and communication skills.

• Ability to work on site in a professional office environment.

Desired Qualifications:

• Experience supporting finance teams in construction manufacturing or project based environments.

• Background assisting with audits compliance reporting or internal controls.

• Experience creating and managing purchase orders and vendor contracts.

• Ability to support multiple accounting functions in a fast paced growing organization.