Executive Administrator

Location: Mackay Qld

Remuneration/Benefit: Attractive salary benefits and development opportunities

• Supportive and Inclusive team culture
• Meaningful work within a critical coal supply chain business
• Strong national brand with long-term career pathways

Join Aurizon and help move what matters. As Australias largest rail freight operator with a national footprint Aurizon plays a vital role in connecting Australias coal producers to domestic and international markets. Our Coal business is a cornerstone of this success and were looking for a proactive trusted and highly capable Executive Administrator to support the General Manager Operations - Central Queensland Coal Network (CQCN) and other senior leaders as required.

This is an exciting opportunity to step into a fast-paced high-visibility role where youll be at the centre of operations helping ensure The GM and the CQCN Operations run smoothly and professionally. Occasional travel to regional depots will be required to support operational and stakeholder activities.

About the role:

In this pivotal role youll deliver confidential efficient and high-level executive and administrative support coordinating a wide range of administrative operational and stakeholder-facing activities. From diary management and reporting to supporting depot engagement youll be the trusted go-to for the GM and other senior leaders within the Coal business.

Key responsibilities include:

• Oversee day-to-day administration and provide professional office management support.
• Provide high-level executive support to the GM Operations - CQCN and other executives as required.
• Prepare high-quality reports presentations documents spreadsheets and correspondence for the executive and the Board.
• Coordinate complex diaries meetings travel conferences and stakeholder engagements.
• Professionally liaise with Executives the Board government officials union representatives and business leaders.
• Support the coordination of operational meetings forums and site-based engagements across the CQCN network.
• Analyse and improve systems workflows and business processes.
• Maintain effective office management systems monitoring outcomes and ensuring timely follow-up.
• Provide meeting support including agenda preparation minute-taking and action tracking.
• Identify matters requiring Executive attention and manage follow-through to completion.
• Work with Aurizons travel management team to coordinate travel for the three GMs
• Coordinate activities across the broader business unit as required.

Note: Responsibilities may evolve over time as business needs change.

About You:

Youre organised adaptable and thrive in a role where no two days look the same. Youre confident navigating complex stakeholder environments balancing competing priorities and maintaining confidentiality at all times.

You will bring:

• Minimum 3 years experience in administrative support roles
• Proven ability to support senior leaders or executives
• Exceptional planning coordination and time management skills
• Strong written and verbal communication skills with the ability to influence and negotiate
• Advanced problem solving research and decision-making capability
• High proficiency across Microsoft Office Microsoft 365 and SAP (or similar systems) digital workflow tools & collaboration and enterprise communication tools
• Ability to work both independently and collaboratively
• A proactive professional approach with strong ethical and commercial judgement
• Working knowledge of HR budgeting financial processes safety legal compliance and business planning

What we offer you:

At Aurizon we support the development and growth of our employees. With a national portfolio of operations we offer long-term and exciting career opportunities.

Some of our benefits include:

• Development and growth opportunities.
• Access to mentoring and development programs.
• Discounts on selected health insurance funds personal travel gyms vehicles and retail brands.
• Parental leave program and super booster.

About Aurizon:

Aurizon is Australias largest rail freight operator and a top 100 ASX company. Each year we deliver more than 250 million tonnes of Australian commodities right across the country. Aurizon is crucial to the Australian economy connecting miners primary producers and industry with international and domestic markets.

Look to Aurizon for a diverse and collaborative culture.

At Aurizon we are proud of our diverse collaborative creative and high-performance culture. We celebrate the contribution of every employee and provide opportunities for career development in a dynamic caring and inclusive work environment.

To learn about us and our company values please visit Experience:

Unclear Seniority