Talent Acquisition & People Operations

Your Position

• Act as KITROs Personio owner ensuring accurate and compliant employee data
• Manage workflows templates automation permissions and data structure
• Maintain contracts benefits insurance updates and all HR documentation
• Keep clean audit-ready digital files across all employment records
• Constinuously improve Personio and consider add on functions inc performance reviews.

• Oversee time tracking and timesheet accuracy including follow-ups with employees and managers
• Prepare monthly timesheet reporting
• Support the Head of HR with payroll reporting and compliance checks inc. ensuring accuracy of salary changes allowances benefits AVS/LPP/family allowance data
• Prepare monthly payroll updates in for Switzerland Debelux and the EOR (Head of HR to review) place payslips on Personio

• Plan and coordinate quarterly team meetings
• Rune quarterly engagement surveys with a completion rate of over 80%
• Track action items support follow-up with leaders and maintain documentation
• Contribute to improvements in people processes templates and policy deployment

• Run and support recruitment for assigned roles including sourcing screening scheduling and coordination
• Maintain structured hiring pipelines and ensure clear progression of candidates
• Conduct screening calls and assess candidates for skills and values alignment
• Prepare shortlists and support hiring managers throughout the process
• Manage hiring dashboards and provide weekly reporting and relevant updates
• Improve the recruitment processes where weak points arise (e.g. sourcing)

• Own 100% completion of onboarding (includes probation) and offboarding processes
• Coordinate systems access documentation equipment and induction activities
• Track probation milestones and gather feedback at key points
• Continuously improve onboarding and off-boarding journeys and materials to ensure a consistent and positive experience

Skills

• Must-haves
  • 3 years of experience across HR operations and/or talent acquisition
  • Strong organisational and systems-thinking skills
  • Ability to manage multiple processes and stakeholders with clarity
  • Clear concise written and verbal communication
  • Experience running or supporting end-to-end recruitment
  • High ownership speed and attention to detail
  • Alignment with KITROs mission values and ways of working
    

• Nice to Have Skills

  • Experience in startups or scale-ups
  • Exposure to Swiss/EU labour market processes
  • Familiarity with Personio or similar HRIS
  • Experience coordinating payroll or benefits
  • Interest in sustainability hospitality or food-tech sectors

What we offer

• A remote-first setup - plus support to create a great home office environment
• A hands-on impact-driven role where your work directly shapes the future of the company
• A startup culture thats serious about results but we dont forget celebrate progress laugh often and learn fast
• Quarterly team meetups at our Zurich HQ to reconnect align and enjoy real face time
• A collaborative purpose-driven team that values trust transparency and learning from mistakes (as long as we dont repeat them)