Executive Administrative Assistant (Hybrid)
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Job Location:
Monthly Salary:
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
What you will do
As an Executive Administrative Assistant you will provide support to the Managing Director / Sr. Regional Counsel Canada in all aspects of supporting executive functions in a global organization. This role is critical to the operations of the Managing Directors office and the work of the Canadian Leadership team.
The responsibilities require independent judgment initiative and executive intuition in supporting the needs of an executive in their team while demonstrating adaptability and problem-solving as part of office this role you will also:
- Lead logistics for travel and expense coordination and lead execution of global calls employee events leadership and team meetings
- Maintain accurate and up-to-date information for Executives schedules and calendars coordinating business meetings (both inside and outside of the office) via an electronic calendar
- Review and prioritize activities aligning key priorities of the business escalating critical matters as needed and delegating to appropriate parties as deemed necessary
- Coordinate and complete various special projects/assignments as required such as creating and executing on leadership team activities (training off-sites etc.)
- Prepare and coordinate meeting agendas and other meeting materials transcribe and distribute meeting minutes develop and monitor action lists and action reports for leadership team meetings maintaining confidentiality as required
- Assist in the timely preparation consolidation and logistics of presentations and decks for the leadership team
- Support in the planning preparation and execution of leadership team and other corporate events including executive off-sites award ceremonies training workshops and other similar events in partnership with other internal and external stakeholders
- Collaborate with internal teams to ensure seamless execution of meetings and events from conception to post-event evaluation
- Maintain detailed record of information in fast-paced environment and exercise discretion and professionalism in operations and communications across the business
What you need
Required
- High School Diploma or GED/equivalent
- At least 5 years of experience in executive support office administration or equivalent function
- Proficiency with Microsoft Office (Outlook Teams Word Excel and PowerPoint)
- Experience with calendar management including logistical coordination for both domestic and international travel
Preferred
- English proficiency is required with French proficiency considered a plus
- 6 or more years supporting senior leadership or multiple individuals in executive functions providing this support across multiple time-zones
- Experience managing event logistics with minimal oversight
- Familiarity with SAP Concur BCD Travel and Zoom are a plus
- Experience proofreading editing or preparing executive-level documents (ex. agendas presentations etc.)
CA$ 65700..00 salary plus bonus eligible benefits. Individual pay is based on skills experience and other relevant factors.
Travel Percentage: 10%Required Experience:
Junior IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Office Experience
- Personal Assistant Experience
- Microsoft Powerpoint
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
About Company
Stryker is a global leader in medical technologies and, together with its customers, is driven to make healthcare better. The company offers innovative products and services in MedSurg, Neurotechnology, Orthopaedics and Spine that help improve patient and healthcare outcomes. Alongsid ... View more
