Executive Admin
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Job Location:
Chicago, IL - USA
Monthly Salary:
Not Disclosed
Posted on:
2 days ago
Vacancies:
1 Vacancy
Job Summary
Position: Executive Assistant
Location: Chicago IL 60642
Duration: 12-Month Contract
Job Summary
The Executive Assistant provides high-level administrative and executive support ensuring efficient daily operations and effective coordination across the organization. This role focuses on optimizing processes managing executive schedules and supporting office and business operations while handling sensitive and confidential information with discretion.
Key Responsibilities
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Provide comprehensive administrative and office support to executives and assigned teams.
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Prepare correspondence reports presentations agendas and meeting minutes using business software applications.
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Screen and direct incoming calls emails mail and visitors.
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Maintain calendars files records and executive schedules.
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Coordinate meetings conference calls and travel arrangements.
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Track and manage business expenses.
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Gather organize and prepare information for executive meetings presentations and reports.
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Edit proofread format and produce documents including data entry and form completion.
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Manage executive communications and prioritize interactions with internal and external stakeholders.
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Handle confidential business and personnel information with professionalism and discretion.
Requirements & Qualifications
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Strong understanding of organizational processes including financial and authorization procedures.
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Proven experience managing executive calendars and controlling access to executive schedules.
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Regular interaction with internal and external senior-level executives.
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Bilingual skills preferred.
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Ability to conduct basic research and draft professional correspondence and documents.
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Strong organizational time management and communication skills.
Key Skills
- Business
- Clerical
- Account Payable
- Administrative Skills
- Time Management
- Data Entry
- office supplies
- Accounting
- Project Management
- Administration Office
- Management skills
- Account Receivable
- Administrative Operations
- Problem Solving Skills
- Statistics
