Part-Time Events Coordinator 1

Yakima, WA - USA

Monthly Salary: $ 1879 - 2471

Posted on: 5 days ago

Vacancies: 1 Vacancy

Job Summary

Description

Our Mission Statement:

As a federally designated Hispanic-serving Institution residing on the traditional homelands of the 14 Confederated Tribes and Bands of the Yakama Nation Yakima Valley College cultivates equity and a culture of innovative and inclusive teaching and learning.

Yakima Valley College serves all students holistically supports all students learning goals and fosters achievement within career and educational pathways.

We strengthen our communities by providing opportunities for personal enrichment economic mobility and sociocultural engagement.

Reporting to the Director of Auxiliary Services or designee thePart-Time Events Coordinator 1 will provide support services to the Kaminski Conference Center. This position supports event coordination by assisting with communications logistics and limited technical support. The coordinator will triage incoming requests via phone email and walk-ins; conduct tours; assist in tracking requests; and provide front-line troubleshooting of multimedia and conferencing equipment. This role will also help maintain documentation coordinate with support teams and ensure users receive timely and professional assistance. While complex issues will be escalated to appropriate departments this position plays a critical role in documenting requests and supporting an effective customer-focused event experience.

The Part-Time Events Coordinator 1 is an in person 60% full-time classified position; the beginning salary is $1879.20 a month. This position requires a flexible schedule with 96 total hours per month. The shift will include early mornings weekends and evenings for Kaminski Conference Center events.

Essential Tasks

Review and prioritize facilities use/event/Kaminski Conference Center requests to ensure effective use of space and adherence to policies
Identify common problems and refer complex technical issues to specialized staff as needed
Confirm scheduled events and communicate with appropriate internal departments to coordinate services
Inspect meeting areas before events and report any maintenance or setup needs
Help manage inventory of expendable items and supplies for events
Participate in quarterly coordination meetings and other duties as assigned
Support or refer users with computer AV or conference system usage including microphones projectors displays and conferencing tools
Assist in planning and coordinating support services for events including single/multi-day conferences and workshops
Support light troubleshooting using pre-determined methods and knowledge base articles for low risk technology or AV issues; escalate others as appropriate
Provide tours of the Kaminski Conference Center and explain available multimedia equipment and services
Answer inbound calls and respond to facility rental and event inquiries via email and phone
Monitor and respond to Tier 1 scheduling and event support requests from the helpdesk or Auxiliary Services
Use helpdesk ticketing system to accurately log inbound support requests and solutions

Qualifications

MINIMUM QUALIFICATIONS:

High School diploma or equivalent.

Two years of full-time clerical experience OR
Equivalent education/experience.

PREFERRED QUALIFICATIONS:

An earned associates degree.
Experience working in higher education.

PHYSICAL REQUIREMENTS:

Requires the ability to lift carry push and pull objects up to 50 pounds.
Bending at the waist; kneeling and squatting/stooping; repetitive arm/hand movement (extending the hands and arms to seize hold and grasp).
Reaching above shoulder level (including stretching upwards on tiptoe maintaining balance); and standing for long periods of time.

SCHEDULE:

Will work some early mornings nights and weekends.

Supplemental Information

APPLICATION INSTRUCTIONS:

A cover letter describing how you meet the qualifications of this position (a generic cover letter will not be accepted)
A current resume(a resume will not substitute for the work experience section of the online application)
Three (3) professional references(personal references do not count as professional)
Unofficial transcripts for confirmation of degree(if minimum qualifications require a degree). The successful candidate will be required to submit official transcripts at time of hire.
Certifications/Credentials as requiredfor fulfillment of the minimum qualifications.

Please note:Failure to follow the above application instructions will lead to disqualification.Please do not include any attachments other than the ones requested above. E-mailed documents will not be accepted after the closing of the recruitment or in lieu of attaching your documents to the online application.

SUPPLEMENTAL INFORMATION:

Candidates invited for interviews may be required to complete a skills test.

Candidates may be subject to a Criminal History Background Check as a condition for consideration of employment.

In compliance with federal law all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Yakima Valley College does not discriminate against any person based on their race color creed religion national origin sex sexual orientation and/or gender identity age marital status the presence of any sensory mental or physical disability the use of a trained dog guide or service animal by a person with a disability honorably discharged veteran or military status genetic information or any other prohibited basis in admission treatment or participation in its programs services and activities or in employment. All inquiries regarding compliance should be directed to Alma Ramirez Chief Human Resources Officer Yakima Valley College 1015 South 16th Avenue Yakima Washington 98902; email; telephone 509.574.4671.

Yakima Valley Colleges Annual Safety and Fire Report is available online at https:// mandated information about current campus policies concerning safety and security issues required statistics and other related information for the past three calendar years. To obtain a paper copy of the report please call 509.574.4610.

Applicants with disabilities who require assistance with the recruitment process will be accommodated to the extent reasonably possible.

All positions are subject to funding.

Required Experience:

DescriptionOur Mission Statement:As a federally designated Hispanic-serving Institution residing on the traditional homelands of the 14 Confederated Tribes and Bands of the Yakama Nation Yakima Valley College cultivates equity and a culture of innovative and inclusive teaching and learning.Yakima Va...