Grants Manager

Job Description

The University of Washington Tacoma is an anchor institution that is deeply invested in its local communities and in student success. As one of three campuses of a world-class university UW Tacoma is dedicated to interdisciplinary and innovative teaching and scholarship and to engaging the community in mutually beneficial partnerships. UW Tacomas commitment to access and diversity is central to an environment where students staff faculty and South Sound residents find abundant opportunities for intellectual personal and professional growth. More information about UW Tacoma and its strategic plan can be found here.

The School of Engineering and Technology has an outstanding opportunity for a Grants Manager to join their team.

The Grants Manager provides independent high-level grant and contract expertise and fiscal management within the School of Engineering and Technology (SET). This position reports directly to the Director of Operations and will be the expert and authority on grants and contracts for SET. They will independently develop interpret and implement policies to meet the needs of the programs and PIs. The Grants Manager will be the direct SET liaison with the UW Tacoma (UWT) Office of Research the Office Sponsored Projects (OSP) and Grants and Contracts Accounting and can commit Department resources. They will be the primary individual responsible for ensuring compliance with sponsoring agency rules and regulations around funding and expenditure of funds. The Grants Manager will supervise fiscal staff within the unit and will have budget and spending authority on all projects under their direction. This individual will be responsible for overseeing and ensuring adequate timelines timely submissions reporting to funding agencies and renewals and/or appropriate closing of projects. This position has responsibility for processes affecting the full life of research grants with a primary focus on post-award activities and oversight of other funds that make up a faculty members portfolio including contracts gifts and endowments. The position is responsible for accurate and timely management of research proposals compliant with sponsor policies; unit-based tracking and processing award receipt; and post-award financial management of research grants and contracts. The position collaborates with principal investigators (PIs) Fiscal Services and the UWT Office of Research. The position ensures funds are received budgeted tracked and expended efficiently in compliance with regulations policies and procedures.

The successful candidate will demonstrate the ability to work independently but also be a strong team player. The position requires extensive knowledge of federal state university and sponsor policies and best practices around grant and contract management expenditure monitoring and reconciliation. Advanced fiscal project management and supervisory skills are required. This position is responsible for thoroughly understanding the terms and conditions of the schools programs and awards to effectively research and answer questions related to applications sponsored awards gifts endowments and allowable costs. This position will also monitor and report on expenditures and escalate any concerns to senior management.

DUTIES AND RESPONSIBILITIES

Pre-Award Administration (25%)

• Provide overall management of SETs $7M research portfolio. Lead SETs collaboration with the UWT Office of Research for successful submission of proposals and receipt of awards which are all done centrally through the UWT Office of Research.
• Ensure compliance with federal state and UW policies procedures and regulations.
• Serve as a liaison with SET administration faculty UWT Office of Research UWT Finance and Administration university-wide departments and program centers outside researchers and collaborators and subcontractors.
• Coordinate and monitor administrative approval processes within SET.

Post-Award Administration (70%)

• Expert having primary accountability for oversight of post-award activities.
• Manage and administer multiple complex budgets including state federal university/industry collaborations industry contracts subcontracts and endowments.
• Collaborate with PIs to complete required sponsor reporting such as progress reports and final reports.
• Interface directly with UW units funding agencies and subcontractors to handle invoices expenditures reimbursements supplements extensions fiscal reporting and effort compliance.
• Reconcile grant expenditures develop and maintain comprehensive monthly budget reports that include spending analyses forecast future needs and regularly communicate status and provide budgetary updates to SET principal investigators.
• Develop long-range forecasts and spending plans.
• Advise PIs on payroll compliance and budgetary requirements for employees supported by their grants and contracts.
• Develop systems to track Employee Compensation Compliance (ECC) reports and oversee cost share compliance.

Staff Human Resources Management (5%)

• Directly supervise fiscal staff and collaborate with the Director of Operations to hire onboard review performance and arrange for training of fiscal staff. Initiate review and recommend personnel actions including salary actions; counsel employees to resolve employee relations issues; recommend and follow through with progressive disciplinary actions when appropriate.

Application Requirement

This recruitment requires a cover letter. Your application will not be considered unless you attach a cover letter.

MINIMUM REQUIREMENTS

• Bachelors degree in Business Administration or a related field and a minimum of four years of relevant grant administration experience

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements such as a license/certification/registration.

ADDITIONAL REQUIREMENTS

• Familiarity with post-award grant and contract processes for both Federal and non-Federal sources.
• Experience working in research administration including oversight of complex budgets and subawards.
• Experience with National Institute for Health (NIH) National Science Foundation (NSF) Department of Defense (DoD) and foundation grants.
• Experience interacting with faculty school and University leadership.
• Demonstrated ability to manage priorities to meet deadlines while maintaining attention to detail.
• Demonstrated problem-solving skills; Excellent oral and written communication skills.

DESIRED QUALIFICATIONS

• Working knowledge of UW systems including SAGE Workday and Award Portal
• Familiarity with UW policies and procedures particularly grants and contracts
• Experience in a leadership role or supervisory capacity
• Familiarity in a research technical and/or grant-funded environment

Compensation Benefits and Position Details

Pay Range Minimum:

Pay Range Maximum:

Other Compensation:

Benefits:

Temporary or Regular

FTE (Full-Time Equivalent):

Union/Bargaining Unit:

About the UW

Working at the University of Washington provides a unique opportunity to change lives on our campuses in our state and around the world.

UW employees bring their boundless energy creative problem-solving skills and dedication to building stronger minds and a healthier return they enjoy outstanding benefits opportunities for professional growth and the chance to work in an environment known for its diversity intellectual excitement artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive respectful and welcoming community for all. As an equal opportunity employer the University considers applicants for employment without regard to race color creed religion national origin citizenship sex pregnancy age marital status sexual orientation gender identity or expression genetic information disability or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process contact the Disability Services Office at or .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.