Accounting Technician III

Agency

Dept of Health and Human Services

Division

SEC OFFICE - CONTROLLER

Job Classification Title

Accounting Technician III (S)

Position Number

Grade

NC07

About Us

The North Carolina Department of Health and Human Services (DHHS) is one of the largest most complex agencies in the state and has approximately 17000 employees. It is responsible for ensuring the health safety and well-being of all North Carolinians providing human service needs for special populations including individuals who are deaf blind developmentally disabled and mentally ill and helping poor North Carolinians achieve economic independence.

Description of Work

This position serves as an Accounting Technician III within the Eastern Regional Office of the DHHS Controllers Office providing specialized accounts payable services for multiple state-operated healthcare institutions. The role independently performs technical accounting tasks using the North Carolina Financial System (NCFS) ensuring accurate and timely processing of financial transactions including invoices reimbursements and procurement card reconciliations. The position requires a strong understanding of governmental accounting procedures attention to detail and the ability to interpret and apply financial policies and regulations. Work is performed under general supervision and may involve coordination with purchasing budget and facility management staff.

Key Duties Include:
Process matching invoices by verifying receipt of goods reconciling discrepancies and entering data into NCFS for payment.

Audit and enter direct pay invoices without purchase orders into NCFS after verifying coding and approvals.

Reconcile monthly purchasing card transactions by matching statements with original invoices and verifying account coding.

Prepare and distribute invoices to institutions agencies and individuals for services rendered and maintain payment tracking logs.

Review and process employee reimbursement requests ensuring accuracy proper documentation and compliance with electronic payment requirements.

Enter and reconcile employee travel advance requests in NCFS and ensure timely clearance upon reimbursement.

Order and maintain inventory of office supplies for the Eastern Controllers Office including conducting annual inventory.

Assist with petty cash audits for regional institutions in coordination with accounting staff.

Maintain organized filing systems for accounts payable and purchasing card documentation in compliance with HIPAA standards.

Provide backup support to other accounting technicians and assist with special projects audits and historical financial research as needed.

Knowledge Skills and Abilities/Management Preferences

Salary Range: $35984.00- $62971.00

Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement.

The Knowledge Skills and Abilities (KSAs)/ Management Preferences are not required. Applicants who possess the following skills are preferred:

• Proven experience in processing high-volume accounts payable transactions including invoice matching batching and reconciliation using enterprise financial systems such as NCFS.

• Demonstrated Experience in identifying and resolving discrepancies in financial data by applying departmental procedures and interpreting relevant fiscal guidelines..

• Hands on experience in maintaining organized financial records and documentation to support audits reporting requirements and HIPAA-compliant filing systems.

The Posting Will Close At 11:59 P.M. The Night Before The End Date

About DHHS Office of the Controller:

The Office of the Controller sets and interprets all accounting and financial reporting policies and procedures for the Department as authorized by the rules and regulations of the Office of the State Controller and state statutes and executes all accounting transactions for DHHS.

Supplemental Contact Information:

The North Carolina Department of Health and Human Services (DHHS) is an Equal Opportunity Employer that embraces an Employment First philosophy which consists of complying with all federal laws state laws and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job. For more information about DHHS: uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications internal equity and budgetary considerations pertinent to the advertised position.

In accordance with the Governors Executive Order 303 our agency supports second-chance employment for individuals who were previously incarcerated or justice-involved. We invite all potential applicants to apply for positions for which they may be qualified.

Application Process

Be sure to complete the application in its entirety. Resumes will not be accepted in lieu of completing this application.

Information should be provided in the appropriate areas to include the following: Education including high school and all degrees obtained Work Experience and Certificates & Licenses. It is critical to our screening and salary determination process that applications contain comprehensive candidate information.

Answers to Supplemental Questions are not a substitute for providing all relevant information within the body of your application. To receive credit for the supplemental questions you must provide supporting information within the Work Experience section of the application to support your answers.

If multiple applications are submitted to an individual posting only the most recent application received prior to the closing date will be accepted. Applications must be submitted by 11:59 PM on the closing date.

Applicants may be subject to a criminal background check. All candidates selected for positions considered Positions of Trust will be subject to a criminal background check.

Due to the volume of applications received we are unable to provide information regarding the status of your application over the phone. To check the status of your application please log in to your account. Upon the closing date applications are Under Review and will be screened by Human Resources for qualified applicants. The hiring process may take several weeks.

Degrees must be received from appropriately accredited institutions. Transcripts and degree evaluations may be uploaded with your application. The State of North Carolina/Office of State Human Resources uses the National Association of Credential

Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent.

For a list of organizations that perform this specialized service please visit the NACES membership website at Credit Verification:

Degrees must be received from appropriately accredited institutions. Transcripts degree evaluations and cover letters may be uploaded with your application.

Veterans and National Guard Preference:

Applicants seeking Veterans Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.

Applicants seeking National Guard Preference must attach an NGB 23A (RPAS) along with the state application if they are a current member of the NC National Guard in good standing.

Applicants who are former members of either the NC Army National Guard or the NC Air National Guard with honorable discharge and six years of creditable service must attach a copy of the DD 256 or NGB 22 along with the state application.

ADA Accommodations:

Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA) DHHS is committed to the full inclusion of all qualified individuals. As part of this commitment DHHS will ensure that people with disabilities or known limitations covered by the PWFA are provided with reasonable accommodation. If reasonable accommodation is needed to participate in the job application or interview process please contact the person indicated below.

CONTACT INFORMATION:

If there are any questions about this posting please contact Talent Acquisition at Resumes will not be accepted in lieu of completing this application.

Minimum Education and Experience

Some state job postings say you can qualify by an equivalent combination of education and experience. If that language appears below then you may qualify through EITHER years of education OR years of directly related experience OR a combination of both. See the Education and Experience Equivalency Guide for details.

Some state job postings say you can qualify by an equivalent combination of education and experience. If that language appears below then you may qualify through EITHER years of education OR years of directly related experience OR a combination of both. SeeEducation and Experience Equivalency Guide for details.

Associates degree in Accounting from an appropriately accredited institution and two years of experience in accounting

OR

High school diploma or General Educational Development (GED) diploma and four years of experience in accounting work

OR

an equivalent combination of education and experience.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination harassment or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy childbirth or related medical conditions; and for religious beliefs observances and practices.

Recruiter:

Dejah Seksay

Email: