Job Description

The Husky Union Building has an outstanding opportunity for a Manager of Event Operations to join their team.

ABOUT THIS OPPORTUNITY

Reporting to the Associate Director for Event and Information Services the Manager of Event Operations is responsible for the day-to-day operation of the HUBs meeting and event spaces. This position supervises up to 40 student employees and maintains event and meeting equipment furnishings and spaces. This position also assists with the development of program policies budgets and processes related to event operations and advises campus community members and clients on meeting and event set-up and A/V needs.

KEY RESPONSIBILITIES

Event Operations Management (40%)

• Process week-of updates for all Major Event Spaces ensuring accuracy of staffing levels and production materials.

• Oversee delivery of program services by directing the work of all HUB Event Services staff to ensure that all event spaces are set to customer specifications on a daily basis.

• Monitor quality of work and services provided by the staff; create review and assess systems for task delivery for accuracy and efficiency. Perform spot checks of event spaces to ensure that facility set- up and technology are provided as requested; ensuring ADA accessibility and fire safety standards are met.

• Provide quality customer service by working closely with the scheduling office and clients. Meet advise and communicate with clients regarding all aspects of their events including furnishings audio visuals lighting sound power caterers decorations and facility policies.

• Use graphic and database software to produce complex and detailed event diagrams and record event information.

Equipment and Space Maintenance (30%)

• Maintain a database for inventory of all furnishings; update and review inventory bi-annually to ensure safety security and viability of equipment.

• Work to ensure Facilities Maintenance staff are notified of any maintenance needs and recommend long-term preventative maintenance plans.

• Review current needs of the program and make recommendations for updates and additions in equipment and furniture inventory.

• Assist the Associate Director of Events and Information on budgeting to accommodate equipment services and supplies. Make recommendations and assist with development of the annual budget.

• Create and maintain vendor relations for purchases and rental equipment.

• Assist with special event programs within the department.

Supervision (30%)

• Hire train supervise and evaluate 1 full-time Event Operations Coordinator (Program Coordinator) and up to 40 student employees.

• Maintain the scheduling databases to keep track of staff information schedules and student reports.

• Review current needs of the program and make recommendations for updates and additions in staffing scheduling

• Assist the Associate Director of Events and Information on budgeting to accommodate staffing equipment services and supplies. Make recommendations and assist with development of the annual budget.

Other related duties as assigned.

QUALIFICATIONS

To be considered for this opportunity your application must demonstrate you meet the minimum qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements such as a license certification and/or registration.

MINIMUM QUALIFICATIONS

• Must be able to independently lift push and pull 50 pounds.

• High school graduation or equivalent AND

• Three years of applicable experience in event management or related program specialty.

DESIRED QUALIFICATIONS

• Bachelors degree in business administration communications and marketing or related field.

• Five years of applicable experience in event management or related program specialty.

• Specific experience with or knowledge of amplified sound systems for concerts and performances video projection systems theatrical lighting and/or audio and video recording.

OTHER DETAILS

SUPERVISION

This position reports to and works under the general supervision of the Associate Director for Event and Information Services.

This position provides primary supervision to 40 student staff and 1 permanent full-time staff.

WORKING CONDITIONS

Work performed in a shared office or meeting and event setting. Occasional outdoor event production support should be expected particularly in the spring and summer months. Evening and weekend work may be required as scheduled in accordance with the positions Collective Bargaining Agreement.

TELEWORK OPPORTUNITIES

Occasional telework opportunities may be available with supervisor approval.

ABOUT THE TEAM

ABOUT HUB EVENT AND INFORMATION SERVICES

Event and Information Services is a unit of the Husky Union Building and is responsible for managing the meeting and event spaces within the HUB as well as the HUB Information Desk which provides a variety of services including the Lost and Found Ticket Sales and general Information Support.

ABOUT THE HUSKY UNION BUILDING

Compensation Benefits and Position Details

Pay Range Minimum:

Pay Range Maximum:

Other Compensation:

Benefits:

Temporary or Regular

FTE (Full-Time Equivalent):

Union/Bargaining Unit:

About the UW

Working at the University of Washington provides a unique opportunity to change lives on our campuses in our state and around the world.

UW employees bring their boundless energy creative problem-solving skills and dedication to building stronger minds and a healthier return they enjoy outstanding benefits opportunities for professional growth and the chance to work in an environment known for its diversity intellectual excitement artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive respectful and welcoming community for all. As an equal opportunity employer the University considers applicants for employment without regard to race color creed religion national origin citizenship sex pregnancy age marital status sexual orientation gender identity or expression genetic information disability or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process contact the Disability Services Office at or .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.