Administrative Manager
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Job Location:
Manila - Philippines
Monthly Salary:
Not Disclosed
Posted on:
2 days ago
Vacancies:
1 Vacancy
Job Summary
Office Administration
- Manage daily office operations including facilities supplies and equipment.
- Supervise administrative staff and assign tasks to maintain workflow.
- Oversee document management filing systems and data protection protocols.
- Organize company meetings events and training sessions.
- Maintain office safety standards and emergency procedures.
Procurement & Supplier Management
- Manage/Oversee the end-to-end procurement process including purchase orders delivery tracking invoice reconciliation and record maintenance
- Ensure procurement activities comply with local regulations and Egis internal policies.
- Maintain accurate and accessible documentation for purchasing processes and supplier records.
- Manage relationships with key local and international suppliers and subcontractors to ensure operational continuity.
- Manage logistics for importation of goods ensuring compliance with customs regulations and timely delivery.
- Source and negotiate with suppliers to secure favorable terms. Monitor and evaluate supplier performance implementing improvement plans to enhance efficiency quality and reliability.
- Investigate supplier or delivery incidents and implement corrective actions.
- Ensure suppliers and contractors meet Egis ESG and ethical sourcing requirements.
Asset Management
- Monitor asset utilization and implement strategies to maximize efficiency.
- Coordinate asset acquisition tagging and deployment across departments.
- Conduct regular audits and physical verification of assets.
- Manage asset lifecycle including maintenance schedules upgrades and disposal.
- Ensure compliance with company policies and relevant regulations.
- Prepare reports on asset status depreciation and inventory for Finance and Management.
Finance & Compliance
- Work closely with Finance teams to ensure supplier payments are accurate timely and compliant.
- Prepare and manage budgets for administrative expenses.
- Manage renewal of business permits and general insurance coverage to ensure compliance and risk mitigation.
- Coordinate with Legal team on matters which require board approval.
- Support internal and external audits and contribute to continuous improvement initiatives.
- Ensure compliance with Egis Integrated Management System and relevant Quality Safety and Environmental Policies.
Employee Support
- Coordinate with HR for employee onboarding and ensure compliance with local labor laws and company policies.MN1
- Support project teams with logistical arrangements travel and scheduling.
Values & Standards
- Uphold Egis commitment to health safety and environmental standards in all procurement activities.
- Demonstrate Egis values of care accountability and integrity in all interactions.
- Display adaptability resilience and a proactive approach to regional priorities.
- Maintain professionalism and discretion when handling commercial information.
Qualifications :
- Bachelors degree in Business Administration Management or related field.
- 5 years of experience in office management or administrative roles.
- Strong organizational leadership and communication skills.
- Proficient in MS Office and office management software.
- Knowledge of Philippine laws and administrative best practices.
- Ability to multitask and work under pressure.
Remote Work :
No
Employment Type :
Full-time
Key Skills
- Business
- Clerical
- Account Payable
- Administrative Skills
- Time Management
- Data Entry
- office supplies
- Accounting
- Project Management
- Administration Office
- Management skills
- Account Receivable
- Administrative Operations
- Problem Solving Skills
- Statistics
About Company
Egis is a leading global architecture, consulting, construction engineering and operating firm. We work side by side with clients to build a more balanced, sustainable and resilient world.
