HR Records Specialist

Why Its a Great Opportunity:

As a Records Specialist you will manage all HR records and oversee public records requests ensuring compliance with RCW County Code and policy. You will serve as the Public Records Officer for the division producing county records by following regulated requirements and collaborating through GovQA reviewing tasks reaching out to subject matter experts and gathering responses for documents. You will work closely with IT to create effective search terms while applying knowledge of exceptions to protect sensitive information. Your responsibilities include file management archives destruction of HR files and personnel file review requests as well as developing and implementing procedures for storage retrieval tracking and filing of active and inactive records. Additionally you will respond to various miscellaneous requests for file reviewed verification of employment and manage certification of Public Service Loan Forgiveness request.

A key special project you will lead is developing a comprehensive records management plan to optimize processes and reduce disk space to a reasonable level.

Why Its a Great Department:

Pierce County Human Resources supports the workforce that supports all of Pierce County. We deliver innovative specialized services to support a high-performing and diverse workforce. We provide guidance support and expertise on performance management protected leave County policies state law and many other topics. Youll join a collaborative professional and mission-driven team committed to serving all County employees. The Human Resources department embraces a modern work environment where members of our team have flexibility and autonomy. Within the department hybrid and remote work are the norms and we maintain a consistent intentional focus on continuous improvement the pursuit of excellence and a welcoming workplace culture.

For more information about our organization please here.

How to be Successful in the Role:

Your success will come from your experience of being customer driven detail-oriented adaptable with a willingness to learn. You will be a critical thinker who works well independently and as part of the team. You will rely heavily on your ability to make independent decisions using sound judgment and know when to seek the advice of the ESS Manager or legal counsel to ensure that all laws and regulations are complied with.With knowledge in working with highly confidential documents you will have prior experience in processing high volumes of requests and the ability to multitask and prioritize workload.

Your Future in this Role:

This is a chance to expand your current skillset with a wide scope of work and future advancement opportunities. You will work under supportive leadership that develops and trains their employees. Pierce County offers professional development through robust online learning and other training opportunities throughout your career to ensure your success. This position exposes you to County wide knowledge that will set you up to multiple career growth and promotional opportunities in Pierce County to build a great career.

Core Daily Responsibilities:

• Ensure timely adequate and organized responses to public records requests claims and litigation. Assure compliance with applicable laws governing the release of public records and may confer with departments management or attorney.
• Research all applicable rules and regulations concerning records retention maintaining current knowledge of statutes and regulations pertaining to public records presenting system change recommendations to managers and supervisors and implementing decisions. Attend conferences seminars and meetings as required.
• Manage the department records management system by analyzing users needs for information researching information technologies and developing filing and retrieval indexing retention scheduling storage micrographics reprographics processing and disposal systems for records.
• Develop and implement procedures guidelines and controls for storage retrieval tracking and filing of active and inactive records. Arrange facilities packing labeling and transfer of records
• Coordinate and schedule purging archival and disposal of records including records with historical value. Organize storage areas.

• Any equivalent combination of education and experience or demonstrated ability to perform the duties of the position may substitute for the recruiting requirements.
• Three or more years of related public sector records retention storage and retrieval experience required.
• Please attach a current cover letter with your application. Failure to attach this will result in an incomplete application.

Preferred Qualifications:

• Certification as a Public Records Officer (CPRO).
• Experience working with complex multi-format records systems and electronic document management and conversion.
• Knowledge of and experience using GovQA or a similar PRR customer portal.
• Knowledge of and experience using OpenText or a similar Electronic Content Management system.
• Experience working with directly related complex multi format records systems and electronic document management and conversion highly desired.

As a condition of employment the applicant will need to authorize and complete a background check. Information received from the background check is reviewed case-by-case and will not necessarily remove an applicant from consideration.

To be considered for this opportunity please:

• Complete and submit an online Pierce County Employment Application by selecting APPLY above or go to: you have a question about this opportunity please email the Recruitment Team at and specify the Job Number and Title.
• If you do not have internet access you may visit your local public library or any WorkSource location and use their computers.
• Individuals needing accommodation in the application testing process or need this job announcement in an alternative format may call Human Resources at at least two days prior to the need.
  
  

This is a competitive selection process. Your application will be reviewed and evaluated for the quality and quantity of education/experience in the areas listed. Applicants whose qualifications most closely correspond to the Countys needs will be eligible for further consideration. Notification of application status normally occurs 2 to 3 weeks after the closing date. Short notice may be given to applicants to participate in further selection processes which may include assessments phone screen and interviews.

At Pierce County diversity equity and inclusion means commitment not a single step. We strive to foster an inclusive environment that supports equitable access to opportunities throughout your career. We want to recruit develop and maintain a talented workforce from various backgrounds cultures lifestyles and perspectives committed to our vision. Employees of the County have local direct and visible impact in our diverse community. Will you join us in keeping Pierce County place people are proud to call home

We are unable to sponsor or take over sponsorship of an employment visa at this time.