Executive Assistant

Position Title: Executive Assistant NSI

Reports to: Deputy Director of Operations & HR works closely with the Executive Director NSI

Position Status: 1-Year Termed Part-Time exempt (with preference for renewal)

Location: Hybrid preferred open to remote candidates (core U.S. working hours required)

Salary and Benefits

The salary range for this position is $60000-$75000 for 20-30 hours of work per week.Salary will be appropriately adjusted for highly qualified individuals or in the case that this becomes a full-time role.

EFI Foundation (EFIF) offers a comprehensive benefits package including medical vision and dental insurance; 401k with a 5% match and 3% auto-enroll; life and long-term disability insurance; pet insurance; and a pre-tax Flexible Savings Account Health Savings Account and parking and metro benefits. We have generous annual paid time off including 15 days of vacation 10 days of sick leave plus all federal holidays and the week between December 25 and January 1.

About EFI Foundation

The EFI Foundation delivers evidence-based pragmatic solutions to the worlds toughest energy challenges. The EFI Foundation advances innovative evidence-based solutions to complex energy challengescombining rigorous analysis with a pragmatic approach to bridge the gap toward a low-carbon future.

EFI Foundation is a trusted independent nonpartisan guide through the worlds toughest energy challenges. We focus on practical solutions not ideology to make real progress possible. We forge coalitions that cut across divides creating answers that are tested collaborative and durable. We believe energy evolution must be affordable resilient and equitable for all.

About Nuclear Scaling Initiative

The Nuclear Scaling Initiative (NSI) is a collaborative effort of Clean Air Task Force the EFI Foundation and the Nuclear Threat Initiative to build a new nuclear energy ecosystem that can quickly and economically scale to 50 gigawatts of safe and secure nuclear energy globally per year by the 2030s.

NSIs plan for revolutionizing how nuclear energy is constructed financed and regulated will advance climate goals spark economic development expand energy access and ensure that nuclear technology is used for only peaceful purposes.

Summary

EFIF is seeking an Executive Assistant (EA) who functions as an executive operations partner to support an Executive Vice President at the EFI Foundation. This EVP is also the senior executive leading the Nuclear Scaling Initiative (NSI). This role is designed to increase executive and team leverage not simply manage logistics. The EA will protect executive time streamline communication and meeting preparation reduce administrative burden for a small high-performing team and strengthen a culture rooted in trust collaboration and excellence.

This position regularly interfaces directly and indirectly withU.S. Cabinet-level officials heads of state corporate CEOs philanthropic leaders multilateral organizations and senior diplomatic EA must demonstrate impeccable discretion cultural sensitivity and protocol awarenessat all times.In this roleetiquette and judgment are as essential as organization and efficiency.As the first point of contact with these stakeholders the EA must consistently reflect the professionalism of the organization.

The EA is anenabler and amplifier not a gatekeeper or bottleneck. This role is best suited to someone who enjoys taking responsibility solving problems before they arise and serving as a trusted partner to a senior leader.

Your Responsibilities Will Include

Direct Executive Support (primary responsibility)

• Own calendar management with apriority-firstmindset (not just first available)

• Triage inbox: draft routine responses flag urgent issues and track follow-ups

• Prepare concise briefing packets for meetings (contextobjectives attendees key materials)

• Coordinate complex travel and proactively manage disruptions or contingencies

• Maintain a rollingCommitments & Follow-Ups Trackerand drivetimelyreminders

• Protect focused work blocks; decline or redirect low-ROI meetings when appropriate

• Draft professional correspondence acknowledgments and routine communications

Outcome:The EVPremainsfocused on strategy relationships and execution with fewer distractions and missed follow-ups.

EFI/NSI Team Support (friction removal not management)

Support the Director Project Manager and Research Associates by reducing administrative load:

• Help coordinate scheduling across projects and external partners

• Track administrative action itemsand ensure clarity on deadlines

• Assemble and circulate agendas and notes for recurring meetings when helpful

• Support onboardinglogisticsfor new team members

• Helpmaintainpredictable team rhythms and follow-through

Outcome:The team spends more time on substantive work and less onlogistics.

EFI VP Coordination (as needed)

• Help coordinate VP-level meetings and touchpoints across EFIF

• Prepare short pre-briefs ensuring efficient engagement

General Time Breakdown

Executive Admin Support (approximately 70%)

Team Coordination & Admin Support (approximately 20%)

Non-NSI VP Coordination (approximately 10%)

Who You Are

• Manageslogisticswith tact confidentiality and calm professionalism
• Maintains poise during unexpected changes delays or crises
• Kind composed and collaborative
• Proactive while non-territorial
• Protective of time while preserving accessibility
• A culture carrier who models respect clarity and follow-through

What Youll Need

• 5 years supporting senior executives or complex programs
• Comfort with protocol and cross-cultural diplomacy
  • Demonstrates polished respectful correspondence suitable for senior global figures
  • Applies correct titles and forms of address ( HonorableHer Excellency)
  • Anticipates protocol expectations for high-level meetings and events
• Experience working aroundgovernment diplomatic corporate or philanthropic leadership
• Demonstrated ability to handle confidential and politically sensitive matters and comfortoperatingin high-stakes high-discretion environments
• Exceptional written communication and professional tone
• Strong organizational systems and attention to detail
• Ability toanticipateneeds andoperateindependently
• Comfort coordinating across multiple internal and external stakeholders
• Proficiencywith scheduling platforms shared drives and collaboration tools
• Preferred: Experience in nonprofit policy international philanthropic or energy contexts
• Preferred: Experience supporting executive committees or boards
• Must have work authorization in the U.S.

Dont meet every single requirementStudies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. EFIF isdedicated to building a diverse inclusive and authentic workplace so if youre excited about this role but your past experience doesnt align perfectly with every qualification in the job description we encourage you to apply anyways. You may be just the right candidate for this or other roles.

What Success Looks Like (36 Months)

• The EVPs schedule clearly reflects priorities and protects focus time.

• Meetings are purposeful well-prepared and efficiently followed up.

• Travel andlogisticsoperatesmoothly with minimal supervision.

• The EFIF/NSI team feelssupported notmanagedby the EA.

• EFIF VP touchpoints are well coordinated and supported.

• Senior external stakeholders consistently experience professionalism and discretion.

Success will be evaluated collaboratively between the EVP and the Operations team.

TO APPLY

Submit resume and short answer responses in BambooHR: ON DIVERSITY

EFIF is proud to be an Equal Employment Opportunity employer. Women people of color LGBT individuals people with disabilities members of ethnic minorities foreign-born residents and veterans are encouraged to apply. We do not discriminate based upon race religion color national origin gender (including pregnancy childbirth or related medical conditions) sexual orientation gender identity gender expression age status as a protected veteran status as an individual with a disability or other applicable legally protected characteristics.

If you need assistance or accommodation for this job application due to a disability you may contact us at .

Required Experience:

IC