Accounts Payable Technician

CLOSING DATE: 1/21/2026

Schedule: 8:00 am - 5:00 pm Monday - Friday OR option to work 9/80 schedule 7:00 am - 5:00 pm (with every other Friday off)

SUMMARY

Under the general supervision and direction of the Controller this position specializes in the clerical and technical duties related to the processing verification and maintenance of financial transactions within the accounts payable function.

SUPERVISION EXERCISED

None.

ESSENTIAL DUTIES

• Reviews verifies and processes vendor invoices purchase orders and payment requests for accuracy completeness and proper authorization.
• Prepares and issues payments through checks EFT/ACH or other approved methods while maintaining strict adherence to payment schedules and financial controls.
• Reconciles accounts payable transactions resolves discrepancies and communicates with vendors and internal departments to address billing or payment issues.
• Maintains organized and uptodate financial records documentation and audit trails in accordance with retention and compliance requirements.
• Reconciles the accounts payable general ledger accounts monthly.
• Assists in the preparation verification and maintenance of 1099 reporting data ensuring accuracy compliance with IRS regulations and timely submission of required yearend documentation.
• Assists with monthend and yearend closing activities including accruals reporting and account reconciliations.
• Maintains policies and procedures related to the accounts payable function.
• Provides training in the invoice submission process.
• Provides courteous and professional customer service to vendors staff and the public regarding payment status procedures and financial policies.
• Performs other related duties as assigned.

MINIMUM QUALIFICATIONS

Education: High school diploma or GED. Bachelors degree in accounting or related field preferred.

Experience: Two years of accounts payable processing with a mid-sized or large organization (College-level course work in accounting or related field may be substituted for one year of working experience.)

Certifications/Licenses:

• Valid Utah Drivers License

KNOWLEDGE SKILLS AND ABILITIES

Knowledge of:

• Basic accounting.
• Principles of business writing.
• Principles and procedures of record keeping.
• English language including but not limited to spelling vocabulary grammar and punctuation.
• Pertinent Federal State and local laws codes and regulations.
• Office management principles practices and equipment.

Skill with:

• Data entry and 10-key.
• Intermediate level of computer proficiency.
• Intermediate skills in Microsoft Office.
• Maintaining confidentiality of privileged or sensitive information.
• Developing and maintaining effective working relationships.
• Collecting organizing and analyzing complex data to produce clear concise reports that support statistical functions.

Ability to:

• Process accounts payable in a timely and efficient manner including but not limited to data entry review reconciliation and year-end tax document preparation.
• Plan and organize work to meet schedules and timelines.
• Possess a strong attention to detail and instruction.
• Perform administrative work involving the use of independent judgment and personal initiative.
• Research compile and prepare a variety of fiscal statistical and administrative reports.
• Schedule and coordinate projects; set priorities; adapt to changing priorities.
• Respond to requests and inquiries from the general public.
• Compile and maintain records.
• Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.
• Interpret and apply the laws codes and regulations pertaining to assigned programs and functions.
• Analyze situations carefully and adopt effective courses of action.
• Independently prepare correspondence and memoranda.
• Exercise good judgment flexibility creativity and sensitivity in response to changing situations and needs.
• Communicate clearly and concisely both verbally and in writing.
• Establish maintain and foster positive and harmonious working relationships with those contacted in the course of work.

WORKING CONDITIONS AND PHYSICAL DEMANDS

Work in a standard office environment which includes reaching bending sitting standing talking hearing and listening.

Required Experience:

IC