Administrative Assistant
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Job Location:
Roanoke, VA - USA
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Employment Status:
Full timeShift:
Day (United States of America)Facility:
451 Kimball Ave NE - RoanokeRequisition Number:
R157245 ADMINISTRATIVE ASSISTANT (Open)How Youll Help Transform Healthcare:
The Administrative Assistant provides a wide range of administrative support to Senior Vice President(s)/Vice President(s) department and/or affiliates. This position provides a bridge for smooth communication between the SVPs/VPs office and internal departments demonstrating leadership to maintain credibility trust and support with senior management and staff.The job duties of the Administrative Assistant include but are not limited to the following:
Completes a broad variety of administrative tasks for the Senior Vice President/Vice President including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans itineraries and agendas; and compiling documents for travel-related meetings.
Screens in-coming phone calls processes mail composes letters and reports and word-processing of presentations and financial data documents.
Prioritizes conflicting needs; handles matters expeditiously proactively and follows-through on projects to successful completion often with deadline pressures and minimal supervision/guidance.
Maintains all confidential files.
Purchases equipment and supplies. Maintains office supplies and equipment. Compiles monthly charges and bills for payment through Accounts Payable. Maintains accounting and budget reports.
Creates and maintains databases and spreadsheets. Manages and analyzes reports and data from multiple sources.
Navigates internal databases including Workday UKG Pro Workforce ServiceNow and others as required.
May be responsible for submitting departmental payroll information. May be a UKG Pro Workforce time editor.
Plans coordinates and schedules meetings conferences and other related activities for SVP and VP for designated areas.
Assists with organizing committee meetings and prepares meeting materials including agendas presentations and other meeting collateral.
What We Require:
Education: Associate Degree or graduate of a post High School business program.
Experience: Five (5) years secretarial or related work experience required.
Licensure/Certification: Notary Public required. Professional Secretary Certification preferred.
Other: Demonstrated customer service orientation. Proven business writing skills with the ability to compose documents including correspondence agendas minutes reports etc. Advanced computer skills in Microsoft software programs including Word Excel and PowerPoint with knowledge of other database and/or presentation software. Excellent communications and organizational skills required. Excellent grammar skills required.
Recruiter:
MARK MISKOVICRecruiter Email:
For more information contact the HR Service Center at 1-.
Carilion Clinic is an Equal Opportunity Employer: We provide equal employment opportunities to all employees and applicants without regard to race color religion sex national origin age (40 or older) disability genetic information or veterans status. Carilion is a Drug-Free Workplace. For more information or for individuals with disabilities needing special assistance with our online application process contact Carilion HR Service Center at 8:00 a.m. to 4:30 p.m. Monday through Friday.
Required Experience:
Junior IC
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