Immigration Compliance Officer Human Resources 106910 Grade 6

Position Details

Human Resources

Location: University of Birmingham Edgbaston Birmingham UK

Full time starting salary is normally in the range 33002 to 35608 with potential progression once in post to 39906

Grade: 6

Full Time Permanent

Closing date: 5th February 2026

Interviews to take place in person on 18th February 2026

Our offer to you

People are at the heart of what we are and do.

The University of Birmingham is proud to have been a part of the City of Birmingham and the wider region for over 100 years andweare equally proud to be recognised as a leading global want to attract talented people from across the city and beyond support them to succeed and celebrate their success.

We are committed to helping the people who work here todevelopthrough our sector-leading Birmingham Professional programmewhichprovides allprofessionalservices staff with development opportunities and the encouragement to reach their full almost 5000professionalservices jobs in a wide-range of functionsin Edgbaston andin our campus inDubai there are plenty of opportunities foryou to be able to develop yourcareer at the University.

We believe there is no such thing as a typical member of staff and that diversity is a source of strength that underpins the exchange of ideas innovation and warmly welcome people from all backgrounds and are committed to fostering an inclusive environment where diversity is at the heart of who and what we areand how we work.

Supporting our people to achieve a healthy work/life balance is important both to our employees andtothe success of the University and depending on the role we offer avarietyof flexible working arrangements. We therefore welcome discussions on all forms of flexible addition you will receive a generous package of benefits including 40 dayspaid holidaya year one paid day a year for volunteering occupational sick pay and a pension scheme. We also have three high quality subsidised day nurseries.

The University is situated in leafy Edgbaston and there are excellent transport links to our beautiful campus including main bus routes and a train station on campus we have a state-of-the-art sports centre with pool shopsplaces to eat and drinkour own art gallery museum and botanical gardens.

Find out more about thebenefits of working for the Universityof Birmingham

Role Summary

The post holder will be responsible for the development implementation and management of the Universitys immigration processes for staff under the direction of the Immigration Compliance Team Leader. This will require the post holder to take responsibility for the provision of advice to the University community in managing compliance with sponsor duties supporting the development of systems and processes to enhance compliance and ensuring that appropriate documentation is obtained and effectively retained.

Main Duties

• To provide advice explanations on procedures updates on changes and feedback to colleagues new joiners and managers at all levels in the University on staff-related immigration issues.
• To ensure compliance with the Immigration Rules prior to Certificate of Sponsorship/Sponsor Reference number/Global Talent supporting letters being issued.
• To control the administrative aspects of ensuring appropriate documentation is available for Skilled Worker and Temporary Worker GAE sponsored employees/researchers and staff applying under the Global Talent visa routes.
• To manage documentation collation for Certificate of Sponsorship/Sponsor Reference number applications including assigning Certificates of Sponsorship/Sponsor Reference numbers and making reports via the Sponsor Management System/Sponsor UK system in accordance with UKVI rules and timeframes.
• Ensuring that payments are made using the purchasing card following University rules and governance ensuring that payments are reconciled/approved in a timely manner.
• To ensure that right to work checks/checks with the Employer Checking Service are carried out and appropriate action taken within UKVI timeframes.
• To advise on how sponsorship may be offered including carrying out Temporary Worker GAE assessments.
• To advise on absence monitoring processes and sponsorship duties.
• To complete file reviews on completed sponsor files to ensure we are retaining documentation as set out in Appendix D both electronically and manually and to ensure Core systems are updated correctly.
• Continually evaluate all staff related immigration processes to ensure compliance and identify required enhancements and develop/suggest recommendations for potential solutions for consideration by HR management.
• To support other team members including training and development.
• To co-lead with the Immigration Compliance Team Leader the building of management awareness of sponsor duties and immigration compliance relating to staff through 1:1 briefings presentations workshops and the development of supporting materials.
• Represent HR at monthly compliance meetings including the Recruitment team meeting and Visa Assessment Process Working Group.
• The post holder may also be required to carry out other duties as required.

Required Knowledge Skills Qualifications Experience

• Minimum OISC level 1/IAA accreditation or member of an approved professional body to provide immigration advice
• Candidate must have strong understanding of the Skilled Worker Global Talent Temporary Worker GAE visa routes and rules on right to work checks
• Demonstrable experience of managing caseloads answering complex immigration queries and carrying out visa assessments independently
• Demonstrable experience of managing compliance with immigration duties (with the ability to quickly develop a detailed understanding of methods systems and procedures regarding immigration processes) or equivalent.
• Significant and demonstrable job-related experience of exercising initiative and judgement to identify and resolve daily problems within established processes and policies.
• Demonstrable experience of using excellent communication and presentation skills to provide specialist advice and direct and influence the actions of colleagues.
• Significant and demonstrable experience of independently planning own work activities to determine priorities and ensure effective service delivery.

• Be able to exercise discretion regarding the handling and management of sensitive information.

• Good IT skills with a demonstrable experience focusing on developing systems and process to enable compliance monitoring and tracking of detailed individual information.

• Excellent organisational and administrative skills

• A good team worker with the ability to work effectively with staff at different levels of the organisation.

Dimensions

This role does not manage others.

This role does not own a budget.

Problem Solving and decision making

The role is thinking and operating within the Universitys policies and procedures as well as any statutory requirements. Informed and guided by immigration best practice they are required to improve the processes to ensure efficiency and reviewing immigration related processes and identifying improvements the role will therefore need to be evaluative and analytical. The post holder will need to have a tenacity for ensuring compliance and be active in keeping their immigration knowledge up to date.

Internal and External relationships

The role will need to communicate extensively with managers across the University advising and supporting them in their immigration related activity. They will also need to communicate extensively with external candidates and as such need to be a positive ambassador for the University of Birmingham.

Informal enquiries to Raj Pawar email:

View our staff values and behaviours here

Use of AI in applications:We want to understand your genuine interest in the role and for the written elements of your application to accurately reflect your own communication style. Applications that rely too heavily on AI tools can appear generic and lack the detail we need to assess your skills and experience. Such applications will unlikely be progressed to interview.

We believe there is no such thing as a typical member of University of Birmingham staff and that diversity in its many forms is a strength that underpins the exchange of ideas innovation and debate at the heart of University life. We are committed to proactively addressing the barriers experienced by some groups in our community and are proud to hold Athena SWAN Race Equality Charter and Disability Confident accreditations. We have an Equality Diversity and Inclusion Centre that focuses on continuously improving the University as a fair and inclusive place to work where everyone has the opportunity to succeed. We are also committed to sustainability which is a key part of our strategy. You can find out more about our work to create a fairer university for everyoneon our website.