Administrative Assistant

Lansing, IL - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

TheDiocese of Lansing is accepting applications for a full-time Administrative Assistant toprimarilysupporttheadministrative needs of theDepartment of Discipleship Formation and to provideadditionalsupport as needed to other ministry directors.

The ideal candidatedemonstratesstrong judgment and discernment with the ability to refine and contextualize ideas drawing on past practice andestablishedprocesses while supporting new initiatives. This role requires a high degree of reliability and follow-through; the Administrative Assistant must be comfortable managing tasks from start to finishmaintainingaccuraterecords organizing files coordinatinglogistics and supporting multiple projects simultaneously. This position plays a key role in providing clerical logistical and organizational support in major liturgies.

Primary duties and responsibilities include:

Manage the directors calendars appointments files communications databases social media and web presence.
Draft edit proofread andmaintaincorrespondence surveys and documents.
Assistin drafting andmonitoringthe budgets.
Assist with Department grant requests and approvals.
Conduct research and surveys as directed compile reports and analyze trends.
Maintain diocesan records as directed andin accordance withdiocesan policy on document retention. Asappropriate work withdiocesanarchivist in this endeavor.
Maintain databases with all pertinent fields.
Assistin producing informational materials for various ministries.
Assistwith the reception area of the diocese as needed.
Coordinate andassistwith meetings educational sessions and diocesan eventsincluding hospitality for these.
Provide exceptional customer service and program support to the minister in charge of the assigned seminar conference or certification program.
Maintains registrations anda properaccounting for fee collection.

Knowledge Skills and Abilities:

Will have completed an associate degree in a business administrative field or achieved equivalent job experience.
Must have at least two years of advanced administrative and/or event planning experience.
Must be fluent in the use of the Microsoft Office 365 Suite; Familiarity withSmartSheetsandZoom / MS Teams conferencing software.
Ability to work professionally with clergy parish leaderships and diocesan staff.

What we offer:

Competitive wages and generous paid time off plan.
Full benefits package is available for you and your family including but not limited to health dentalandvisioninsurance plansapension short- and long-term disability plansa403b flexible spending accounts for health care and dependent care and more.
Work culture rooted in virtue.

To be considered qualified candidates must be a practicing Catholic submita cover letter of interest and aresumeattached to the online application.

The above statements describe the general nature of the position. They are not an exhaustive list of all the responsibilities. The full job description is available upon request.
Contact: Rebecca Swift at

Required Experience:

Junior IC