Administrative Assistant

Catholic Diocese Of Lansing

Job Location:

Lansing, IL - USA

Monthly Salary: Not Disclosed

Posted on: 2 days ago

Vacancies: 1 Vacancy

Job Summary

TheDiocese of Lansing is accepting applications for a full-time Administrative Assistant toprimarilysupporttheadministrative needs of theDirector of the Office of Worship and to provideadditionalsupport as needed to other ministry directors.

This position plays a key role in translating vision into execution by providingclerical logistical and organizational support across a range of initiatives especially major liturgies:akeyopportunity for priests deacons parish staff and thefaithfultoexperience thework of the Diocese of Administrative Assistant will help ensure that projects are developed with care context and attention to detail contributing to work that is both effective and well-integrated within theliturgicallife of theChurch.

The ideal candidatedemonstratesstrong judgment and discernment with the ability to refine and contextualize ideas drawing on past practice andestablishedprocesses while supporting new initiatives. This role requires a high degree of reliability and follow-through; the Administrative Assistant must be comfortable managing tasks from start to finishmaintainingaccuraterecords organizing files coordinatinglogistics and supporting multiple projects simultaneously.

The ideal candidate will be personable and welcoming comfortable serving as a consistent point of contact andinteracting witha large number of individuals at recurring events throughout the position is well-suited to someone who values clarity completion and consistencyand who finds professional satisfaction in keeping an office organized relevant and responsive. Candidates with strong attention to detail effective planning skills and the ability to support a visionary leader through structured execution will be particularly successful in this role.

What we offer:

Competitive wages and generous paid time off plan.
Full benefits package is available for you and your family including but not limited to health dentalandvisioninsurance plansapension short- and long-term disability plansa403b flexible spending accounts for health care and dependent care and more.
Opportunities for professional development.
Work culture rooted in virtue.

Knowledge Skills and Abilities:

Will have completed an associate degree in a business administrative field or achieved equivalent job experience.
Must have at least three years of advanced administrative and/or event planning experience.
Must be fluent in the use of the Microsoft Office 365 Suite; Familiarity withSmartSheetsandZoom conferencing software isa plus.
Is fully and joyfully committed to serving those directly affected by theseministries.

Primary duties and responsibilities include:

Manage the directors calendars appointments files communications databases social media and web presence.
Maintain a positive relationship with diocesan and parish personnel and provide follow up with them as needed.
Draft edit proofread andmaintaincorrespondence surveys and documents.
Ensure that all department events are updated on the intranet calendar.
Assistin drafting andmonitoringthe budgets.
Assist with Department grant requests and approvals.
Conduct research and surveys as directed compile reports and analyze trends.
Maintain diocesan records as directed andin accordance withdiocesan policy on document retention. Asappropriate work withdiocesanarchivist in this endeavor.
Maintain databases with all pertinent fields.
Assistin producing informational materials for various ministries.
Assistwith the reception area of the diocese as needed.
Coordinate andassistwith meetings educational sessions and diocesan eventsincluding hospitality for these.
Knowledgeablyassistcallers who contact the diocese seekingassistancewith topics in the realm of Discipleship Formation
Provide exceptional customer service and program support to the minister in charge of the assigned seminar conference or certification program.
- This supportincludes:arranging offsite meeting space logistics; assisting participants with program related needs including the distribution of marketing materials giving directionsmaking arrangementsfor lodging and specialaccommodationsas necessary
- providing follow-up support compiling evaluations and distributing asummary
- compiling final budget data;payany outstanding bills;followup on uncollected payments.
Maintains registrations anda properaccounting for fee collection.
Will have completed an associate degree in a business administrative field or achieved equivalent job experience.
Must have at least three years of advanced administrative and/or event planning experience.
Must be fluent in the use of the Microsoft Office 365 Suite; Familiarity withSmartSheetsandZoom conferencing software isa plus.
Is fully and joyfully committed to serving those directly affected by theseministries.