Executive Office, Special Projects Manager

Job Title: Executive Office Special Projects Manager

Location: Remote (with regular travel)

Reports To: Executive Office Operations and Strategy Lead

Type: Full-Time Exempt

About Us

The mission of the IFS Institute (IFSI) is to bring more Self-Leadership to the world. Internal Family Systems (IFS) is a psychotherapy approach grounded in the understanding that the mind is naturally multiple and that everyone has a core Self that is whole resilient and capable of guiding healing and growth.

The IFS Institute provides training for professionals and organizations globally an annual conference a practitioner directory for those looking for IFS trained providers and a growing number of online courses books and other resources.

Our goal is to create learning environments and a community that teach and support the internal welcoming of parts that have been exiled shamed or marginalized within our systems so that they may be seen heard valued and ultimately healed. Building and supporting a diverse workforce is foundational to this goal and we are a committed equal opportunity employer. To learn more about our growing organization view a few of ourintroductory IFS videos.

Position Summary

The Internal Family Systems Institute (IFSI) is seeking an experienced Executive Office Special Projects Manager to support the President/Founder and Vice President in organizing and advancing projects related to their thought leadership.

This role serves as a project manager and integratorensuring that the President and Vice Presidents special projects are executed with excellence and aligned with their overarching goals and the Institutes mission.

The Executive Office Special Projects Manager will report to the Executive Office Operations and Strategy Lead and will work within the Executive Office team and the IFS Institute to lead support and/or manage a range of projects. This role may require up to 25% travel annually both domestically and internationally.

Key Responsibilities

Strategic Alignment & Executive Support

• Understand organizational priorities: Deeply understand the strategic objectives and mission of the executive office and the broader organization.
• Translate vision into action: Break down high-level goals into actionable projects with measurable and sustainable outcomes.
• Communicate with clarity: Craft clear concise executive summaries presentations and updates that enable informed decision-making and alignment.
• Build credibility: Demonstrate reliability discretion and sound judgment in handling sensitive information and competing priorities.

External Partnership Management

• Represent the organization: Act as a professional point of contact for external partners and internal stakeholders ensuring consistent messaging tracking of required work and maintaining strong relationships.
• Monitor partnership outcomes: Track and report on the impact and value of collaborations surfacing insights for leadership.

Operational Excellence

• Implement systems and processes: Establish project templates workflow tools (e.g. Asana) and standard operating procedures for project intake tracking and delivery.
• Maintain quality control: Ensure deliverables meet executive-level standards of precision clarity and impact.
• Anticipate and mitigate risks: Identify potential challenges early and develop contingency plans.

Influence and Continuous Improvement

• Inspire and guide teams: Even without direct authority motivate cross-functional contributors through clarity empathy and accountability.
• Champion continuous improvement: Solicit feedback from partners and teams to refine how projects are executed and what work is required to ensure successful project completion.

Qualifications

• 5 years of experience in a complex environment managing across multiple priorities and internal and external stakeholders
• Demonstrated success in managing complex multi-stakeholder initiatives with both strategic and operational dimensions including budgeting
• Exceptional organizational and communication skills with the ability to anticipate needs and balance multiple high-priority projects
• Ability to operate with discretion diplomacy and sound judgment
• Deep interest in or familiarity with Internal Family Systems (IFS) or the broader mental health/psychology space strongly preferred.

Role Requirements

• Bachelors degree
• Highly organized strong communicator community builder and DEI advocate
• Ability to balance long-term planning and competing priorities while achieving short- term goals
• Ability to present effective and engaged informational and development content

IFS Institute is an Equal Opportunity Employer and does not discriminate based on any characteristic protected by local law.

If you require reasonable accommodation for any part of the application or hiring process due to a disability you may submit your request by sending an email and confirming your request for an accommodation and include the job number title and location to. This option is reserved for individuals who require accommodation due to a disability. Information received will be processed by our U.S. IFS Institute HR Department who will provide assistance to ensure appropriate consideration in the application or hiring process.

Notice to Agency and Search Firm Representatives: IFS Institute is not accepting unsolicited resumes from agencies and/or search firms for this job posting. Resumes submitted to any IFSI employee by a third-party agency and/or search firm without a valid written & signed search agreement will become the sole property of IFS Institute. No fee will be paid if a candidate is hired for this position as a result of an unsolicited agency or search firm referral. Thank you.

Required Experience:

Manager