Accounting Technician

Agency

Dept of Health and Human Services

Division

SEC OFFICE - CONTROLLER

Job Classification Title

Accounting Technician III (S)

Position Number

Grade

NC07

About Us

The North Carolina Department of Health and Human Services (DHHS) is one of the largest most complex agencies in the state and has approximately 17000 employees. It is responsible for ensuring the health safety and well-being of all North Carolinians providing human service needs for special populations including individuals who are deaf blind developmentally disabled and mentally ill and helping poor North Carolinians achieve economic independence.

Description of Work

The Accounting Technician III position serves within the Accounting and Financial ManagementAccounts Payable unit of the DHHS Controllers Office and is responsible for processing and auditing a high volume of invoices and reimbursements in compliance with State and Federal guidelines. The role includes managing invoice batches resolving discrepancies and ensuring timely and accurate payments through NCAS and NCFS systems.

This position maintains organized financial documentation monitors match exceptions and applies applicable discounts. Work involves frequent communication with internal divisions vendors and budget officers to resolve issues and ensure compliance. The employee supports fiscal integrity through detailed review documentation and reporting of financial transactions.

Key Duties Include:
- Audit invoices and reimbursement requests to ensure compliance with State and Federal financial policies.

- Review purchase orders for appropriate funding and verify authorization prior to payment processing.

- Monitor and resolve match exceptions and incomplete invoice entries in NCAS.

- Process escheats and travel advance payments using ACTS and CORE banking systems.

- Manage invoice batches from entry through final payment ensuring timely closure and accurate documentation.

- Apply eligible discounts and document reasons for incomplete status when required.

- Maintain organized files with supporting documentation for all processed transactions.

- Communicate with division staff vendors and budget officers to resolve discrepancies and obtain required documentation.

- Document all communications related to invoice processing and policy compliance.

- Review and reconcile 1099 reports and support fiscal year-end closeout activities.

Knowledge Skills and Abilities/Management Preferences

Salary Grade Range: $35984.00 - $62971.00

Recruitment Range: $35984.00 - $53958.00

Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement.

The Knowledge Skills and Abilities (KSAs)/ Management Preferences are not required. Applicants who possess the following skills are preferred:

• Experience auditing and processing high-volume invoices using NCAS to ensure compliance with State and Federal financial guidelines.

• Experience entering and managing financial transactions in NCFS (Oracle-based system) with intermediate proficiency in navigating system functions and resolving errors.

• Experience organizing and maintaining invoice batches and supporting documentation to ensure timely payment and audit readiness.

• Experience applying State policies and procedures to determine appropriate coding funding and authorization for direct invoices and purchase orders.

• Experience communicating with internal divisions vendors and budget officers to resolve discrepancies and document financial transactions accurately.

The Posting Will Close At 11:59 P.M. The Night Before The End Date

This Position Is Funded In Part Through Federal Funds

This Position Is Possibly Eligible To Be Hybrid

About the Office of the Secretary:

The Office of the Secretary serves as the executive leadership arm of the North Carolina Department of Health and Human Services (NCDHHS) guiding the Departments mission to improve the health safety and well-being of all North Carolinians. Through strategic oversight and collaborative leadership the Secretarys Office supports the effective coordination of over a dozen core divisions ensuring that agency-wide priorities are aligned resources are used responsibly and services are delivered with equity and impact.

About the Office of the Controller:

The Office of the Controller sets and interprets all accounting and financial reporting policies and procedures for the Department as authorized by the rules and regulations of the Office of the State Controller and state statutes and executes all accounting transactions for the Department of Health and Human Services.

Compensation and Benefits:

The State of North Carolina offers excellent comprehensive benefits. Employees can participate in health insurance options standard and supplemental retirement plans and the NCFlex program (numerous high-quality low-cost benefits on a pre-tax basis). Employees also receive paid vacation sick and community service addition paid parental leave is available to eligible employees. Visit the website for State Benefits.

Supplemental Contact Information:

The North Carolina Department of Health and Human Services (DHHS) is an Equal Opportunity Employerthat embraces an Employment First philosophy which consists of complying with all federallaws state laws and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job. For more information about DHHS: uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications internal equity and budgetary considerations pertinent to the advertised position.

In accordance with the Governors Executive Order 303 our agency supports second-chance employment for individuals who were previously incarcerated or justice-involved. We invite all potential applicants to apply for positions for which they may be qualified.

Application Process

Be sure to complete the application in its entirety. Resumes will not be accepted in lieu of completing this application.

• Information should be provided in the appropriate areas to include the following: Education including high school and all degrees obtained Work Experience and Certificates & Licenses. It is critical to our screening and salary determination process that applications contain comprehensive candidate information.

• Answers to Supplemental Questions are not a substitute for providing all relevant information within the body of your application. To receive credit for the supplemental questions you must provide supporting information within the Work Experience section of the application to support your answers.

• If multiple applications are submitted to an individual posting only the most recent application received prior to the closing date will be accepted. Applications must be submitted by 11:59 PM on the closing date.

• Applicantsmaybe subject to a criminal background check. All candidates selected for positions considered Positions of Trustwill besubject to a criminal background check.

• Due to the volume of applications received we are unable to provide information regarding the status of your application over the phone. To check the status of your application please log in to your account. Upon the closing date applications are Under Review and will be screened by Human Resources for qualified applicants. The hiring process may take several weeks.

• Degrees must be received from appropriately accredited institutions. Transcripts and degree evaluations may be uploaded with your application.The State of North Carolina/Office of State Human Resources uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent.

• For a list of organizations that perform this specialized service please visit the NACES membership website at Credit Verification

  Degrees must be received from appropriately accredited institutions. Transcripts degree evaluations and cover letters may be uploaded with your application.

  Veterans and National Guard Preference

  • Applicants seeking Veterans Preference must attach aDD-214 Member-4 Form(Certificate of Release or Discharge from Active Duty) to their applications.

  • Applicants seeking National Guard Preference must attach an NGB 23A (RPAS) along with the state application if they are a current member of the NC National Guard in good standing.

  • Applicants who are former members of either the NC Army National Guard or the NC Air National Guard with honorable discharge and six years of creditable service must attach a copy of the DD 256 or NGB 22 along with the state application.

  ADA Accommodations

  Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA) DHHS is committed to the full inclusion of all qualified individuals. As part of this commitment DHHS will ensure that people with disabilities or known limitations covered by the PWFA are provided with reasonable accommodation. If reasonable accommodation is needed to participate in the job application or interview process please contact the person indicated below.

  CONTACT INFORMATION

  If there are any questions about this posting please contact Talent Acquisition at . Resumes will not be accepted in lieu of completing this application.

  Minimum Education and Experience

  Some state job postings say you can qualify by an equivalent combination of education and experience. If that language appears below then you may qualify through EITHER years of education OR years of directly related experience OR a combination of both. See the Education and Experience Equivalency Guide for details.

  Associates degree in Accounting from an appropriately accredited institution and two years of experience in accounting

  OR

  High school diploma or General Educational Development (GED) diploma and four years of experience in accounting work

  OR

  An equivalent combination of education and experience.

  EEO Statement

  The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination harassment or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy childbirth or related medical conditions; and for religious beliefs observances and practices.

  Recruiter:

  Yvette Jones

  Email: