Executive Assistant Data Analysis and Support

Thurston County, WA - USA

Monthly Salary: Not Disclosed

Posted on: 6 days ago

Vacancies: 1 Vacancy

The job posting is outdated and position may be filled

Job Summary

Description

EXEMPT

JOB ANNOUNCEMENT

Executive Assistant - Data Analysis and Support

$73944annually

Closes January 12 2026

The Washington State Office of Superintendent of Public Instruction (OSPI) seeks to fill an Executive Assistant position. This full-time position is based in Olympia Washington. This position may be eligible for partial teleworking. Please note that this position is required to be in person three days a week.Telework is a combination of in-building and off-site days. We encourage interested candidates to visit the OSPI website to gain insight into our agency.

About OSPI and our initiatives

OSPI is the primary agency charged with overseeing public K12 education in Washington state. Working with the states 295 public school districts and 7 state-tribal education compact schools OSPI allocates funding and provides tools resources and technical assistance so every student in Washington is provided a high-quality public education.

At OSPI we recognize that our employees are the key to the success of the agency. We are committed to our work but value the balance with our personal lives. We demonstrate our commitment to employees by providing an environment that stimulates professional growth and values them for their expertise. OSPI is a great place to work and has several initiatives to help create a great working environment including:

We support a healthy work/life balance by offering flexible/alternative work schedules and mobile and telework options. (Depending on job duties and work location.)
We have an Infant at Work Program that is based on long-term values of newborns and infant-parent bonding. Eligible employees who are new parents or legal guardians can bring their infant (six weeks to six months) when returning to work. (Depending on job duties and work location.)
We value and are actively involved in promoting diversity equity and inclusion within OSPI by way of cross-divisional collaborative committee. The focus of the committee includes employee engagement and education; reinforcing OSPI values; and maximizing the value of diversity and identifying strategies for inclusion.

Vision Mission and Values
Vision: All students prepared for post-secondary pathways careers and civic engagement.

Mission: Transform K-12 education to a system that is centered on closing opportunity gaps and is characterized by high expectations for all students and educators. We achieve this by developing equity-based policies and supports that empower educators families and communities.

Values: Ensuring Equity Collaboration and Service Achieving Excellence through Continuous Improvement Focus on the Whole Child

Equity

Each student family and community possesses strengths and cultural knowledge that benefits their peers educators and schools. Ensuring educational equity:

Goes beyond equality; it requires education leaders to examine the ways current policies and practices result in disparate outcomes for our students of color students living in poverty students receiving special education and English Learner services students who identify as LGBTQ and highly mobile student populations.
Requires education leaders to develop an understanding of historical contexts; engage students families and community representatives as partners in decision-making; and actively dismantle systemic barriers replacing them with policies and practices that ensure all students have access to the instruction and support they need to succeed in our schools.

Position Overview

This position reports directly to the Assistant Superintendent of Data Analysis and Support (DAS) and serves as the primary support for both the Assistant Superintendent and the division. The Executive Assistant is a key leader within the division and the agency providing comprehensive executive-level administrative support while also acting as a mentor and resource for administrative assistants and other staff. This role requires performing complex administrative duties with a high degree of independent judgment maintaining strict confidentiality and fostering strong working relationships with agency staff leadership and constituents statewide. This position requires you to work in the building a minimum of three days per week.

Key Responsibilities

Coordinate the Assistant Superintendents calendar meetings and commitments. This position will manage travel itineraries and all required documentation.
Process all documents that require Assistant Superintendent approval using knowledge of agency organizational and reporting structures OSPI/OFM/SAAM rules and procedures.
Provide final copy edit and review of all reports and publications created by division staff.
Apprise the Assistant Superintendent on matters judged urgent confidential and sensitive.
Coordinate division wide all-staff meetings and professional development sessions.
Preparation of meeting notices completion of required agency approval request paperwork communication with staff make logistical arrangements prepare meeting materials and handouts (such as final editing of presentations refinement of meeting agendas etc.) and capture meeting minutes as necessary.
Provide leadership to the team of support staff within the division.
Communicate new processes and resources initiate improvements to processes provide ongoing guidance for learning and execution of work and mentor new administrative staff.
Track the status of various projects and initiatives within the division and agency to ensure deadlines are met.
Work closely with the Assistant Superintendent to develop avenues for cross-agency collaboration including supporting and participating in various projects and initiatives.
Efficiently using work time exhibiting integrity and honesty while working effectively in a diverse work environment.
Take responsibility for the quality and timeliness of work and achievement of results with little need for direct oversight.
Maintain organize and archive (when necessary) departmental electronic and paper files in consultation and collaboration with the Assistant Superintendent and division staff per agency and state records retention policy.
Contribute to and maintain a positive work environment for the division by providing customer-oriented relationships with OSPI staff education partners and constituents.
Maintain a broad understanding of the agency mission and strategic goals and the goals of the division.

Required Qualifications:

Minimum of five years of progressively responsible administrative experience preferably in a public sector organization.
Minimum of three years of experience creating formatting and proofreading correspondence documents and manuals.
Proficient with the Microsoft Office Suite (Excel Outlook Word PowerPoint and Teams). with intermediate to advanced Excel skills including collecting data from various sources performing calculations creating pivot tables and presenting data through charts and graphs.
Understanding of state travel and purchasing documents: Preparing processing and submitting for approval following a signature authority matrix.
This position is required to be in person three days a week.

Desired Qualifications:

Bachelors degree or higher in business administration communication or related field.
Project management experience: including planning organizing and tracking deliverables.
Ability to learn and adapt to new technologies programs and software independently.
Proactive research skills to gather information and respond effectively to staff and constituent inquiries.
Knowledge of statewide education organizations school districts and educational service districts.
Demonstrated adaptability and resilience in a fast-paced evolving environment with strong attention to detail ability to prioritize competing tasks and proactive situational awareness to anticipate needs identify next steps and prevent issues before they arise

Compensation
The annual compensation for the position is$73944per year and depends upon experience educational background and qualifications. Geographic differentials may be applied based on work location of successful candidate. Washington State offers a generous benefit package including health dental and life insurance retirement and an optional deferred compensation program. Please visitHealth Care Authorityfor information regarding health benefits and theDepartment of Retirement Systemsfor retirement plan information. This position serves at the pleasure of the Superintendent and is Civil Service Exempt. This position is not represented by a bargaining unit.

Application Process

Those interested in this position must apply through. Applications must include the following documents in MS Word or PDF format:

A letter of interest specifically addressing the qualifications listed in this announcement;
A current résumé and;
A list of three or more professional references.

NOTE: Your resume and letter of interest must be attached to your application. Please confirm they are attached before you submit.

Please address any questions to:

Sal Salazar Human Resources

Office of Superintendent of Public Instruction
600 Washington Street Southeast
Olympia Washington 98504-7200

:

Persons needing accommodation in the application process or this announcement in an alternative format may contact the Human Resources Office at or or e-mail .

New Jobs Alert Service

OSPI offers a subscription service which regularly notifies subscribers of new OSPI employment opportunities on . Subscribers are notified via text or email alert. If you are interested in this service then please subscribe at this location.

OSPI is an equal opportunity employer and encourages applications from job seekers who will contribute to our diversity. OSPI provides equal access to all programs and services without discrimination based on sex race creed religion color national origin age honorably discharged veteran or military status sexual orientation including gender expression or identity the presence of any sensory mental or physical disability or the use of a trained dog guide or service animal by a person with a disability. If you would like please include your name and gender pronouns in your application to ensure we address you appropriately throughout the application process. Persons needing accommodation in the application process or this announcement in an alternative format may contact the human resource consultant listed in Application Process.

Required Experience:

DescriptionEXEMPTJOB ANNOUNCEMENTExecutive Assistant - Data Analysis and Support$73944annuallyCloses January 12 2026The Washington State Office of Superintendent of Public Instruction (OSPI) seeks to fill an Executive Assistant position. This full-time position is based in Olympia Washington. This p...