Secretary Special Events & Reservations

Katy, TX - USA

Monthly Salary: Not Disclosed

Posted on: 3 days ago

Vacancies: 1 Vacancy

Job Summary

Reports To: General Manager of Facilities

Duty Days: 251 Days

Wage/Hour Status: Non-Exempt

Pay Grade: AS03

Date Revised: 07-2024

Qualifications:

College hours high school diploma or GED

Ability to meet or exceed tight deadlines and handle frequent interruptions

Excellent organization communication and interpersonal skills

Knowledge of general office machines

Ability to work with people

Experience with District reservation procedures maintenance procedures and scheduling software (preferred)

Experience with Microsoft Office and Windows

Primary Purpose:

Schedule all Leonard E Merrell Center Young Agricultural Sciences Center and select ESC 1200 Room facility reservations. Provide excellent office customer service including answering telephone and route calls. Provide secretarial support to the General Manager of Facilities and Shared management of the Maintenance and Operations uniform inventory.

Major Duties and Responsibilities:

Perform as a receptionist: setting up appointments taking messages etc.
Answer department telephone; set department voicemail.
Maintain department filing system.
Operate and help maintain all office machines.
Serve as financial clerk when necessary.
Attend related meetings and trainings as requested.
Distribute deliveries and mail.
Prepare client correspondence for the General Manager of Facilities.
Process maintenance requisitions for assigned teams.
Enter Maintenance & Operations work orders for assigned teams.
Process timesheets for LMC events and EMT personnel.
Work evenings and weekends as necessary for facility events.
Perform other duties as assigned.

Equipment Used:

Personal computer printer copier/scanner

Working Conditions:

Work with frequent interruptions maintain emotional control under stress. Repetitive hand motions. Occasional prolonged weekend evening and irregular hours. Frequent lifting and carrying.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Required Experience:

Junior IC

Reports To: General Manager of FacilitiesDuty Days: 251 DaysWage/Hour Status: Non-Exempt Pay Grade: AS03Date Revised: 07-2024Qualifications:College hours high school diploma or GEDAbility to meet or exceed tight deadlines and handle frequent interruptionsExcellent organization communication and int...