Tax Records Clerk

Livingston County was named a 2025 Top Workplace by the Detroit Free Press! Based solely on employee feedback the Top Workplace title is a badge of honor for the County. With over 700 employees serving within 18 departments 6 elected offices and 3 Courts Livingston Countys top priority is providing effective and efficient services that improve the quality of life for all of our residents.

Position Summary:

Under the supervision of the Chief Deputy Treasurer and leadership of the Accounting Supervisor performs various account keeping tasks such as collecting monies for taxes license fees and services and issuing receipts. Assists the public posts receivables to general ledger accounts updates tax files and performs other clerical and administrative tasks.

Benefits:

• Retirement plan includes a 401a with up to 8% employer contribution
• Comprehensive Medical Pharmacy Dental & Vision
• Optional HSA with an employer match
• Optional Voluntary 457 Deferred Compensation plan
• Short-term & Long-term disability & Basic Life & AD&D insurance
• Health & Dependent Flexible Spending Accounts
• Paid vacation sick days & 13 Holidays. Unused vacation and sick time rolls over
• Tuition Reimbursement
• Up to $500 annual Wellness reimbursement* & $100 incentive for completing your annual physical & Health Assessment.
• Voluntary benefits such as Pet Insurance Accident Critical Illness Hospital & Whole Life policies
• Employee assistance program

*Pro-rated based on DOH

Pay Rate Information:

The Tax Records Clerk position is a non-union position and starting pay is $24.46/hour. This position is eligible for step pay increases within our Non-Union Grade 5 Wage Scale. Top end of the current wage scale for this position is $30.98/hour.

Essential Job Functions:

An employee in this position may be called upon to do any or all of the following essential functions. These examples do not include all of the duties which the employee may be expected to perform. To perform this job successfully an individual must be able to perform each essential function satisfactorily.

1. Provides assistance to customers in person by phone and/or email regarding their property tax information dog licenses tax certification invoices or other related activities and assists customers in completing appropriate forms.
2. Receives payments issues receipts records and posts receipts balances deposits and cash drawer and prepares bank deposits.
3. Sets up account records computes bills and records payments.
4. Adjusts prior year tax bills according to court order. Determines if a refund increased tax bill or delinquent notice should be issued. Posts changes to tax rolls and prepares and distributes tax roll adjustment reports.
5. Reports forfeiture redemptions to the State of Michigan and Register of Deeds and balances the corresponding general ledger account.
6. Balances the current tax roll and calculates and generates tax bills based on township authorizations and state orders.
7. Verifies imports and posts general revenue for multiple departments.
8. Generates reports prepares estimated tax sale chargeback revenue and posts journal entries to tax charge back and receivable accounts.
9. Prepares monthly and quarterly tax returns for the County.
10. Maintains personal property records.
11. Performs basic office duties such as copying filing faxing typing standard documents preparing sorting and distributing mail and entering data. Prepares form letters and correspondence regarding department operations.
12. Performs other duties as directed.

Required Knowledge Skills Abilities and Minimum Qualifications:

The requirements listed below are representative of the knowledge skills abilities and minimum qualifications necessary to perform the essential functions of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the job.

Requirements include the following:

• High school diploma or GED and two years of progressively more responsible experience in a position requiring general bookkeeping and/or receipting.
• The County at its discretion may consider an alternative combination of formal education and work experience.
• Certified Cash Handler within one year of service.
• Knowledge of the principles and practices of receipting payments and processing property and personal tax bills and payments.
• Considerable skill in performing mathematical calculations applying basic office principles handing cash receipting and posting payments performing basic journal entries reconciling accounts and maintaining detailed and accurate records.
• Skill in assembling and analyzing data and preparing accurate reports.
• Ability to establish effective working relationships and use good judgment initiative and resourcefulness when dealing with County employees contractors to the County representatives of other governmental units professional contacts elected officials and the public.
• Ability to assess situations solve problems work effectively under stress within deadlines and in emergency situations.
• Skill in the use of office equipment and technology including Microsoft Suite applications and the Countys financial system software.

Physical Demands and Work Environment:

The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is regularly required to communicate in person and by telephone read regular and small print view and produce written and electronic documents and enter data on a computer keyboard with repetitive keystrokes. The employee must be mobile in an office setting stand sit stoop and kneel use hands to finger handle or feel and reach with hands and arms. The employee must lift or push/pull objects of up to 15 lbs. without assistance. Accommodation will be made as needed for office employees required to lift or move objects that exceed this weight.

The typical work environment of this job is a business office setting where the noise level is quiet and sometimes moderate.