Job Description

Location:

ABOUT CONDE NAST

Condé Nast is a premier media company renowned for producing the highest quality content for the worlds most influential audiences. Attracting more than 100 million consumers across its industry-leading print digital and video brands the companys portfolio includes some of the most iconic titles in media:VogueVanity Fair Glamour Brides Self GQGQ Style The New YorkerCondé Nast TravelerAllureArchitectural DigestBon Appétit EpicuriousWiredTeen Vogue Ars Technica.

Over the past twenty years Condé Nast has reached record profits tripling its topline growth and exponentially expanding its content distribution. During the same period the company earned more editorial design digital advertising video and business awards than any competitor in the 2014 the corporation was recognized as one of the fastest-growing companies in the digital video business and was one of LinkedIns Top 25 Most In-Demand Employers. For more information please visit

JOB DESCRIPTION

The position will be responsible multi-city facilities in India with key responsibility/ support areas that include (but not limited to) management of Facilities Security & Safety; Transportation; Logistics & Mailroom; Visitor Management; Cleaning/Housekeeping Pantry & Cafeteria Services; Workspace Management (Work desks & Meeting rooms); Planned & Preventive Maintenances; Material & Storage Management; Fitout related office compliances; Employee Health and Wellness; Internal Projects from time to time; Invoice Management / Expenses Tracker; General Administration

This position requires a high-energy hands-on manager who has strong leadership and customer service addition the selected candidate should have a strong background in building operations engineering and maintenance functions. This is a dynamic position that requires a professional who can work across teams & stakeholders and more importantly excel in a fluid and high-performance environment.

The position will be directly responsible for day-to-day operations within multi-city facilities in India that operate 24/7 and 365 days a to the nature of the operations hours our facilities often require attention after regular business selected candidate must feel comfortable working at all hours to properly conduct this position.

DETAILS OF KEY RESPONSIBILITY AREAS

PROPERTY FACILITIES & SPACE MANAGEMENT

• Point of local contact for property/facilities-related matters

• Overall facilities and support services

• Manage seating in collaboration with business leaders using OfficeSpace and parking services across facilities

• Manage the Cafeteria & Catering Services

• Facilities planning in line with strategic business objectives

• Managing integrated building maintenance activities for respective facilities

• Managing and leading change to ensure minimum disruption to core activities

• Organizing security and general administrative services and ensuring the assigned protocol and processes are followed across facilities

• Allocating and managing space within facilities

• Plan the best allocation and utilization of space and resources within existing office premises and/or reorganize current premises

• Local project management and supervising and coordinating the work of contractors when required

• Ensure the PPM activity of critical equipments UPS HVAC FAS Access Control CCTV of all locations including but not limited to maintenance and repair of machinery equipment and electrical and mechanical systems

• Ensure office movements are handled smoothly

• Ensure general upkeep & tidiness of all Facilities

TRANSPORT MANAGEMENT

• Building and following an SOP that complies with the local statutes and business requirements

• Manage ground transportation in multiple cities for shift employees

• Manage Movein Sync application

• Ensure SOPs are followed as per requirements

EMPLOYEE HEALTH & WELLNESS SAFETY

• Directing coordinating and planning essential central services such as reception security maintenance mail archiving cleaning catering waste disposal and recycling

• Ensuring the safety of staff in the office and official transportation during shifts

• Responding appropriately to emergencies or urgent issues as they arise and dealing with the consequences

COMPLIANCES

• Ensuring the building and facilities meet the government / local authoritys regulations & mandates

• Ensuring that building and facilities meet Employee health & safety standards along with health and safety requirements/standards/legislation for transportation of employees on shifts

LOGISTICS/COURIER

• Plan and manage end-to-end logistics storage transportation and services

• Liaise with vendors and internal teams for requirements and supporting paperwork

• Keep track of quality quantity stock levels delivery times transport costs and efficiency

• Plan routes and process shipments with service partners

• Resolve any arising problems or complaints

• Meet cost productivity accuracy and timeliness targets

• Comply with required laws and regulations for transportation

TEAM & VENDOR MANAGEMENT

• Coordinate and lead one or more teams to cover various areas of responsibility of assigned duties

• Manage the team on their use of the performance management techniques to monitor and demonstrate achievement of agreed service levels and to lead improvements thereof

• Check that agreed work by staff or contractors has been completed satisfactorily and follow up on any deficiencies

• Supervise multi-disciplinary teams of staff including maintenance and custodial workers

INVOICES CONTROL & DATA MANAGEMENT

• Ensure all vendor and service invoices are accurate compliant approved and processed promptly for payment to avoid service disruption

• Keep track of all expenses related to facilities and assist in periodic budgeting and/or provisioning exercises

• Provide support on internal and external audit

• Ensure physical verification of all company assets as per the Fixed Asset tracker

• Ensuring energy efficiency and cost-effectiveness where possible

• Sourcing estimating and comparing costs for required goods or services to achieve maximum value for money

• Periodically maintain / data related to facilities i.e. Seat Utilization and monitor any requirements

• Maintain key information/metrics and analyze data to assess performance and implement improvements

• Assist in putting together information for setting up policies and procedures for the function

DESIRED SKILLS AND RELEVANT EXPERIENCE

• 20 years of relevant experience in Facilities and General Administration & Services leading the management of multi-city facility operations especially with an IT/ITES MNC.

• Customer-Focused: Able to build and maintain successful relationships with a variety of clients; Remains composed under pressure to appropriately address sensitive and urgent issues.

• Seasoned & mature professional who is well organized with strong attention to detail; having excellent verbal and written communication skills; plans work and delivers on schedule; and is an effective negotiator

• Customer-focused with strong interpersonal relationship-building and networking skills

• Critical Thinker Collaborative Team-Player with the ability to handle tough/complex situations including emergencies and to overcome challenges

• Focused & Goal-Oriented who can prioritize multiple sometimes competing priorities; consistently takes initiative

• Analytical and research skills and the ability to draw information from various sources.

• Teamwork skills and the ability to lead and motivate team members toward improvements

• A practical flexible and innovative approach to work with excellent time management and multitasking skills

• Process-Oriented: Follows established method and procedure; seeks out opportunities for efficiency and improvement

• Solid computer skills including GSuite tools Slack and Workday

• Familiarity with building management systems (BMS) and work ticketing applications

What happens next

If you are interested in this opportunity please apply below and we will review your application as soon as possible. You can update your resume or upload a cover letter at any time by accessing your candidate profile.

Condé Nast is an equal opportunity employer. We evaluate qualified applicants without regard to race color religion sex sexual orientation gender identity national origin disability veteran status age familial status and other legally protected characteristics.