Executive Assistant

Makati City - Philippines

Monthly Salary: Not Disclosed

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

The Executive Assistant (EA) serves as a strategic partner to the General Manager providing high-level administrative operational and coordination support to ensure the executive office runs efficiently. The role requires exceptional organizational and communication skills discretion and the ability to manage multiple priorities in a dynamic environmentparticularly within the context of a fast-paced power and energy company. The EA also liaises with senior leaders government agencies as needed and external stakeholders on behalf of the General Manager.

Key Functions/Duties and responsibilities:

Manage the General Managers calendar schedule meetings and coordinate appointments with internal and
external stakeholders.
Screen prioritize and prepare responses to communications and requests for the General Manager.
Ensure the General Manager is well-prepared for meetings presentations and speaking engagements.
Organize and support executive-level meetings board sessions investor engagements and government-facing events.
Travel and Logistics Management (15%)
Coordinate local and international travel hotel bookings itinerary planning and logistical requirements.
Prepare travel briefings and ensure seamless execution of engagements.
Process travel-related reimbursements and documentation.
Special Projects and Assignments (10%)
Assist the General Manager with high-priority activities

Qualifications:

Bachelors degree in Business Administration Management Communications or a related field
At least 3-5 years of experience supporting C-level executives
Strong command of professional written and spoken English and Filipino Excellent interpersonal organizational and problem-solving skills.
Ability to maintain discretion and handle sensitive information with the highest degree of integrity
Willingness to work extended hours travel occasionally and adapt to changing priorities