Payroll Manager

Position Purpose:

The Payroll Manager plays a pivotal role in overseeing and executing the end-to-end payroll process for Business Customers ensuring accurate and timely payment to over 17000 associates while maintaining strict compliance with state federal and local regulations. This position requires a seasoned professional with extensive experience in payroll procedures team management and a deep understanding of regulatory standards such as paid and sick leave laws. Collaborating closely with human resources and payroll tax teams the Payroll Manager will lead initiatives to enhance payroll operations oversee audits manage special projects and drive continuous improvements in payroll metrics all under the guidance of the Director of Payroll & Compliance.

Key Responsibilities:

• Lead the execution of the weekly and bi-weekly payroll processes ensuring precise reconciliation bank transmittal and compliance with tax regulations resulting in timely and error-free associate compensation.

• Manage and mentor a team of payroll coordinators fostering a culture of continuous improvement through training and support to enhance team performance and efficiency.

• Act as the Subject Matter Expert (SME) for Workday earnings and deductions implementing company-wide compliance strategies that align with legal standards and organizational objectives.

• Collaborate with the processing and tax teams to guarantee prompt payroll transmittals and ensure vendor files are reconciled and submitted promptly.

• Conduct thorough weekly payroll audits and approvals enhancing accuracy and maintaining compliance with applicable laws and regulations.

• Oversee the integration of payroll history loads and manage tax adjustments associated with acquisitions ensuring seamless transitions and compliance.

• Partner with HROPS and HRBP teams providing expertise in compliance matters and contributing to the successful completion of special projects that align with strategic goals.

• Manage the preparation and review of quarterly and annual payroll tax filings ensuring timely submissions and alignment with statutory requirements.

Direct Manager Direct Reports:

The Payroll Manager is accountable to the Director of Payroll & Compliance. This managerial role includes leading and mentoring a team of payroll coordinators and supervisors ensuring they are aligned with corporate objectives and compliance standards. The Payroll Manager is responsible for fostering a high-performance environment providing ongoing guidance training and support to their direct reports to achieve departmental and organizational goals.

Travel Requirements:

The Payroll Manager is not required to travel frequently as the role is predominantly office-based with potential occasional travel for audits and special projects as necessary.

Physical Requirements:

The position of Payroll Manager is primarily office-based and involves standard physical expectations consistent with typical professional environments. This role requires the ability to remain in a stationary position for extended periods while working at a desk and using a computer. The incumbent must have the capability to communicate effectively both verbally and in writing and to access and analyze both printed and digital data to facilitate accurate payroll management and reporting.

The Payroll Manager may occasionally need to move between different office locations or conference rooms to attend meetings or collaborate with teams. Light lifting of documents or office materials generally not exceeding 10 pounds may be necessary. Visual acuity is essential for detailed review of payroll records and spreadsheets.

In alignment with the companys commitment to diversity and inclusion reasonable accommodations may be provided to enable qualified individuals with disabilities to perform these essential physical functions. These accommodations will be evaluated on a case-by-case basis to ensure a supportive and accessible work environment for all employees.

Working Conditions:

The Payroll Manager position is centered within a dynamic and collaborative hybrid work environment which combines in-office responsibilities with remote work opportunities fostering flexibility and adaptability. This role is integral to the fast-paced deadline-driven payroll operations demanding focused precision and consistent proactive engagement. The Payroll Manager is expected to seamlessly navigate between various tasks and projects coordinating with cross-functional teams to ensure the efficient execution of payroll processes and compliance-related initiatives. This position requires a heightened attention to detail and an ability to perform under pressure while maintaining high standards of accuracy and timeliness. Adaptability and resilience are key as the role involves managing multiple priorities and deadlines concurrently reflecting the organizations commitment to operational excellence and employee satisfaction.

Minimum Qualifications:

Experience:

• Minimum of 4 years in a managerial role overseeing and mentoring a team.
• At least 3 years of experience managing payroll processing for organizations with 10000 employees.
• Processing payroll for a public company with knowledge of SOX compliance and controls.

Technical Proficiencies:

• Intermediate proficiency in Microsoft Excel including skills in v-lookups pivot tables and use of if(and) functions.

• Demonstrated knowledge and hands-on experience with payroll systems including but not limited to Workday OneSource Virtual CIC-Plus ADP UltiPro or Ceridian.

• Proficiency in other MS Office tools including Outlook Word PowerPoint and Access.

Regulatory and Compliance Knowledge:

• Comprehensive understanding of federal state and local tax laws.

• Familiarity with state-specific sick and meal laws particularly in states such as California Washington and Massachusetts.

Certifications:

• Possession of FCP (Fundamental Payroll Certification) or CPP (Certified Payroll Professional) is preferred.

Education:

• Bachelors degree in accounting or a related field is preferred; alternatively 5 years of extensive experience in payroll processing may be considered.

Interpersonal and Communication Skills:

• Exceptional communication skills with demonstrated ability to coordinate and manage large-scale communications particularly during year-end processing.

Leadership and Management:

• Proven leadership skills with the capability to spearhead projects and guide diverse teams effectively.

• Ability to manage hybrid teams working both in-person and remotely.

Additional Skills:

• Experience with acquisitions mergers and payroll/HRIS implementation processes is highly advantageous.

• Strong adaptability to changing priorities and a fast-paced work environment.

• Outstanding organizational skills with a meticulous attention to detail.

Preferred Qualifications:

• Advanced certification in payroll or human resources such as SHRM-CP PHR or SPHR reflecting a commitment to ongoing professional development.

• Demonstrated proficiency in advanced Excel functions including macros and VBA scripting to enhance efficiency in payroll processing and reporting.

• Extensive experience with integrating payroll systems during organizational restructuring emphasizing seamless transitions with minimal business disruption.

• Proven track record in implementing process improvements and automation within payroll operations leading to increased accuracy and efficiency.

• Proficiency in leveraging data analytics tools to identify trends and areas for improvement within payroll practices.

• Experience in managing payroll operations within a multi-national organization showcasing a deep understanding of global payroll requirements and regulations.

• Strong financial acumen with the ability to collaborate effectively with finance teams on budgeting forecasting and variance analysis related to payroll expenses.

• Demonstrated success in leading cross-functional projects highlighting the ability to manage diverse teams and achieve project goals within set timelines.

• Exceptional interpersonal skills that enhance collaboration across departments and foster a team-oriented environment.

• Commitment to fostering a diverse and inclusive workplace demonstrated through initiatives aimed at promoting equity within payroll practices.

Minimum Education:

• The minimum education requirement for the Payroll Manager position is a Bachelors degree in accounting or a related field or alternatively a minimum of five years of payroll processing experience.

Preferred Education:

• A Bachelors degree in Accounting Finance or a closely related discipline is preferred coupled with ongoing professional development and advanced certifications such as CPP (Certified Payroll Professional) to drive strategic payroll management and operational excellence.

Minimum Years Of Work Experience:

• Candidates must possess at least 4 years of experience in managing and mentoring a team coupled with a minimum of 3 years of experience overseeing payroll processing for 17000 employees.

Certifications:

• FCP (Fundamental Payroll Certification) or CPP (Certified Payroll Professional) certification is preferred.

Competencies:

• Leadership and Team Management: Demonstrates the ability to effectively manage and mentor a team of payroll coordinators providing clear guidance training and support to ensure team cohesion and high performance.

• Technical Aptitude: Possesses strong technical skills with proficiency in payroll systems such as Workday ADP and MS Excel including advanced functionalities like v-lookups and pivot tables for efficient data management and analysis.

• Compliance and Regulatory Acumen: Exhibits a comprehensive understanding of state federal and local tax laws including relevant sick and meal laws to ensure organizational compliance and mitigate any risks.

• Communication Proficiency: Communicates complex payroll and tax information clearly and effectively especially during large-scale year-end communications ensuring clarity and understanding across all employee levels.

• Analytical and Problem-Solving Skills: Employs strong analytical skills to conduct accurate payroll audits reconcile discrepancies and manage tax adjustments ensuring precise and compliant payroll processing.

• Project Management: Demonstrates the ability to manage multiple concurrent projects such as payroll history adjustments related to acquisitions with effective time management and prioritization skills.

• Collaboration and Cross-Functional Engagement: Effectively collaborates with cross-functional teams including HR Operations and HR Business Partners to address compliance matters and contribute to strategic special projects.

• Adaptability and Change Management: Shows resilience and flexibility in adapting to shifting priorities and dynamic work environments ensuring continuous improvement in payroll processes and outcomes.