Sales Coordinator – US Sales Support (Remote)

Job Title: Sales Coordinator Offshore (US Sales Support)

Location:Remote (India)

Working Hours: 4 PM IST to 1 AM IST

Experience Required: Minimum 3 years

Employment Type: Full-Time

Department: Sales Operations / Executive Support

Position Overview

The Sales Coordinator will play a key role in supporting a fast-moving President-led sales pipeline by ensuring timely follow-ups clean pipeline tracking strong call preparation and accurate commercial document tracking (NDA/SOW). This is an execution-first sales coordination role not a salesperson role.

Key Responsibilities

• Track and maintain the sales pipeline (CRM/spreadsheet): stages next steps owners dates risks and follow-up cadence.
• Execute client follow-ups on behalf of the President: draft/send emails nudge for responses and keep threads moving.
• Schedule calls across time zones: calendar coordination confirmations reschedules and agenda sharing.
• Prepare for sales calls: compile context prior notes account background questions and action-item checklists.
• Track and manage NDA / SOW progress: versions approvals signatures and status reporting.
• Maintain lightweight reporting: weekly pipeline summary follow-up lists and open action items.
• Provide proactive operational support to remove friction from the Presidents sales workflow.

Required Skills and Qualifications

• 2 years experience in sales coordination / sales ops / executive assistance / client coordination (or similar execution follow-up roles).
• Excellent written and spoken English with strong business email etiquette.
• Highly detail-oriented: accurate tracking reliable follow-through and strong documentation habits.
• Strong scheduling and coordination skills; comfortable working directly with a US-based leader.
• Proficiency with tools like Google Workspace/MS Office calendars video conferencing.
• Ability to work consistently from 4 PM IST to 1 AM IST.

Preferred Qualifications

• Experience using CRMs (HubSpot/Salesforce) and task trackers (Jira/Asana/Trello).
• Experience handling/completing workflows for NDA MSA SOW proposals or signature tools (DocuSign/PandaDoc).
• Prior experience supporting US clients or working US business hours.

Soft Skills

• Proactive calm under pressure and comfortable juggling multiple parallel threads.
• Clear communicator with strong ownership and follow-through.
• Helpful service-oriented mindset with a willingness to support in all possible ways.