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• CURRENT PENN STATE EMPLOYEE (faculty staff technical service or student) please login to Workday to complete the internal application process. Please do not apply here apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State please login to Workday to complete the student application process. Please do not apply here apply internally through Workday.

• If you are NOT a current employee or student please click Apply and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work additional information on remote work at Penn State seeNotice to Out of State Applicants.

POSITION SPECIFICS

The Department of Plant Sciences in the College of Agricultural Sciencesis seeking applications for an Administrative Support Manager position to oversee and manage the operations of the unit with management fiscal responsibility and proxy responsibility for the Department Head. Additional responsibilities include budget management human resources management facilities and information technology coordination strategic planning and process assessment and improvement.

Knowledge and understanding of university policies and procedures is required to manage the day-to-day activities and incorporate excellence professionalism diversity and customer service into the work environment. Primary responsibilities include but are not limited to:

• Assist Department Head with preparing various reports and confidential documents.

• Manage and oversee administration of budgets.

• Review and approval of all financial transactions.

• Oversee the management of grants and contracts including labor distribution planning and implementation.

• Oversee graduate student assistantships and grants-in-aid.

• Work with the Department Head Assistant with processing of visa sponsorships.

• Coordinate academic and non-academic personnel actions with Colleges Human Resources Office including all limited term appointments.

• Maintain academic/administrative policies and deadlines.

• Oversee stewardship and associated activities of departmental endowments and gifts.

• Supervise and manage4 administrative support staff members including interviewing hiring and training. Provide leadership and foster professional development with emphasis on creating a positive inclusive and diverse work environment.

• Maintain confidentiality in all aspects of departmental affairs.

Required Qualifications:

The successful candidate must be highly motivated organized and detail-oriented while having professional written and verbal communication skills excellent interpersonal skills and a teachable spirit with the ability to mentor in order to incorporate professional development and professionalism into the work experience is required.

Preferred Qualifications:

Experience and proficiency in SIMBA SAP Concur Microsoft Office Suite (Outlook Word Excel SharePoint/One Drive) Zoom and Filemaker is preferred.

MINIMUM EDUCATION WORK EXPERIENCE & REQUIRED CERTIFICATIONS

BACKGROUND CHECKS/CLEARANCES

SALARY & BENEFITS

Salary Structure - Information on Penn States salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional addition to comprehensive medical dental and vision coverage employees enjoy robust retirement plans and substantial paid time off which includes holidays vacation and sick time. One of the standout benefits is the generous 75% tuition discount available to employees as well as eligible spouses and children. For more detailed information please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988 Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security such as those concerning alcohol and drug use crime prevention the reporting of crimes sexual assault and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race color religion age sex sexual orientation gender identity national origin disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability please contact .

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