Back-Office Administrator Executive Assistant

Makati City - Philippines

Monthly Salary: PHP 50000 - 55000

Posted on: 3 days ago

Vacancies: 1 Vacancy

Job Summary

Position Summary

We are seeking a highly capable proactive Back-Office Administrator / Executive Assistant to join our growing team. This is a critical role supporting the Founder & Managing Partner and contributing broadly to the smooth operation of the business.

The ideal candidate is exceptionally organised detail-driven and a confident communicator with strong written and spoken English. You will be a self-starter who takes ownership of tasks thinks critically about how work is done and is genuinely motivated by continuous learning and self-development.

Key Responsibilities:

Client & Compliance Support

Prepare tax letters for electronic signature
Assist with ASIC and corporate secretarial functions (excluding ASIC invoice payments)
Manage and respond to ATO correspondence

Data Management & Reporting

Enter receipts and supporting information into systemised templates
Assist with STP finalisation WorkCover submissions annual payroll tax and Division 293 processes

External Liaison

Liaise with ACIS and other external service providers
Follow up and chase outstanding information or support as required

Billing & Invoicing

Prepare invoices and enter billing data accurately into internal systems
Follow up outstanding invoices from clients

Internal Administration & Marketing Support

Maintain internal BAS registers and records
Assist with individual tax return lodgements
Support the preparation of PowerPoint presentations
Assist with social media formatting and posting website updates and general marketing activities

Executive & Personal EA Support

Manage the Founders calendar diary and inbox
Coordinate travel arrangements
Conduct research and provide ad-hoc personal support as required

Projects & Process Improvement

Assist with major projects including software conversions template development and SharePoint/cloud migrations
Identify opportunities to improve systems processes and workflows

Requirements

Essential Skills & Experience

Exceptionally trustworthy reliable and professional
Proactive positive and approachable with a strong service mindset
Fast learner with a genuine commitment to personal and professional development
Thoughtful and analyticalable to question processes and suggest better ways of working
Excellent written and spoken English including note-taking and professional correspondence
Highly organised detail-oriented and able to manage multiple priorities
Comfortable asking questions and seeking support when needed
Proven experience in a Back-Office Administrator and/or Executive Assistant role
Proficient in Microsoft Office (Word Excel PowerPoint)
Able to work independently while collaborating effectively within a team

Desirable Experience

Experience supporting accounting or professional services businesses
Hands-on experience with Xero and/or MYOB

What Success Looks Like in This Role

This role is central to the firms success and requires consistently high standards in:

Organization and time management
Personal drive and follow-through
Attention to detail
Persistence and problem-solving
Ownership of tasks and projects with a genuine desire to make a meaningful impact

Benefits

What We Offer

Competitive salary and benefits
Ongoing professional development and learning opportunities
A collaborative supportive and values-driven work environment
The opportunity to work closely with leadership and make a visible contribution to the business

Required Skills:

Essential Skills & Experience Exceptionally trustworthy reliable and professional Proactive positive and approachable with a strong service mindset Fast learner with a genuine commitment to personal and professional development Thoughtful and analyticalable to question processes and suggest better ways of working Excellent written and spoken English including note-taking and professional correspondence Highly organised detail-oriented and able to manage multiple priorities Comfortable asking questions and seeking support when needed Proven experience in a Back-Office Administrator and/or Executive Assistant role Proficient in Microsoft Office (Word Excel PowerPoint) Able to work independently while collaborating effectively within a team Desirable Experience Experience supporting accounting or professional services businesses Hands-on experience with Xero and/or MYOB What Success Looks Like in This Role This role is central to the firms success and requires consistently high standards in: Organization and time management Personal drive and follow-through Attention to detail Persistence and problem-solving Ownership of tasks and projects with a genuine desire to make a meaningful impact

Position SummaryWe are seeking a highly capable proactive Back-Office Administrator / Executive Assistant to join our growing team. This is a critical role supporting the Founder & Managing Partner and contributing broadly to the smooth operation of the business.The ideal candidate is exceptionally ...