52026 Clinical Administrative Assistant

Job Overview:
A Brighter Future Healthcare Services Inc. is seeking a CLINICAL ADMINISTRATIVE ASSISTANTto provide comprehensive support to medical providers ensuring the seamless management of professional and personal responsibilities. The ideal candidate will be a highly organized adaptable and detail-oriented individual who thrives in a dynamic environment. This role requires discretion strong communication skills and the ability to handle multiple tasks efficiently.

Responsibilities

• Schedule Management: Coordinate and manage the medical providers calendar including appointments meetings and personal engagements.
• Patient Interaction: Serve as a liaison between the medical provider and patients ensuring smooth scheduling and handling of inquiries.
• Administrative Tasks: Prepare correspondence organize and maintain records (digital and physical) and support documentation needs.
• Medical Records: Manage and maintain confidentiality of patient records in compliance with HIPAA and other relevant regulations.
• Travel Arrangements: Plan and book travel including flights accommodations and itineraries for professional and personal trips.
• Financial Oversight: Track and report expenses prepare reimbursement requests and oversee financial records related to the medical providers work and personal activities.
• Communication Coordination: Act as the primary contact point for internal and external communications.
• Research: Conduct research on healthcare topics practice improvements or personal interests and compile findings for review.
• Personal Errands: Support with errands and household tasks as needed.
• Additional Duties: Fulfill other responsibilities as requested to ensure the smooth operation of the medical providers daily activities.

Qualifications

• Bachelors degree preferred; equivalent work experience considered.
• Experience in a similar role preferably within a healthcare setting.
• Exceptional organizational skills and ability to prioritize in a fast-paced environment.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite and electronic medical record (EMR) systems.
• Ability to maintain strict confidentiality and handle sensitive information.
• Demonstrated problem-solving skills and a proactive approach to task management.
• Flexibility to adapt to evolving priorities and unexpected changes.
• A professional positive and approachable demeanor.

Required Experience:

Senior IC